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Draper · 1 day ago

Government Billing and Collections Manager

Cambridge, MA

Full-time

Onsite

Mid, Senior Level

$118K/yr - $294K/yr

7+ years exp

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The Billing Manager is responsible for leading the billing processes and organization for Draper, analyzing unbilled balances, conducting accounts receivable analysis, and providing support for key customers.

Defense & Space

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide an open, trusting work environment conducive to high levels of employee engagement that results in a high performance culture

Work with direct reports to establish key performance goals and objectives for each trimester while monitoring and advising on the progress to enhance professional development of staff

Ensure compliance with Generally Accepted Accounting Principles (GAAP), Cost Accounting Standards (CAS), Federal Acquisition Regulations (FAR), contractual obligations, and Draper policies

Maintains policies and procedures documentation; provide training as necessary; compile billing and receivable related statistics; and develop and communicate status reports

Review, track and maintain billing information in the financial systems

Ensure the integrity, consistency, and reliability of the processes employed in the performance of business functions

Perform quantitative, qualitative, and financial analysis designed to identify opportunities for improvement across the full spectrum of the billing and collection cycles

Analyze and minimize unbilled costs, and prime contracts and subcontracts to determine closeout requirements and methods

Reviews final invoice documents for accuracy and compliance with contractual terms

Prepares, transmitting and archiving internal and customer required closeout documents

Interacting regularly with Contracts Administrators/Managers, Subcontracts Administrators, and Departmental Program Managers to ensure contract requirements have been met (e.g., submission of deliverables, verifying that all payments have been made, obtaining various releases, closeout of subcontract agreements, disposition of government property, disposition of classified material, etc.)

Assist in identifying terms and conditions of complex billing or financial reporting agreements

Identify, research, and initiate corrective action plans for billing issues/discrepancies

Monitor and address all outstanding receivables and continually assess collectability

Work independently processing cancelling funds, retroactive rate adjustments and final invoices

Participate in regularly scheduled meetings with the Defense Contract Management Agency (DCMA), and coordinating with DCMA and the Defense Contract Audit Agency (DCAA) on audit findings and other issues that relate to the closeout process

Develop partnerships with Contract Administrators, Program Administrators, and other stakeholders

Performs other duties as assigned

Qualification

FAR knowledgeGovernment invoicing systemsERP experienceMicrosoft ExcelAnalytical skillsManagement skillsProblem solvingCommunication skillsSelf-starterOrganizational skills

Required

Bachelor's degree in Accounting, Business, Finance or related field required

7-10 years experience with prior ERP experience (e.g., Oracle, PeopleSoft, SAP, Deltek, etc.)

Familiarity with Government invoicing systems (WAWF, IPP, EXOSTAR, etc.)

Minimum 3 - 5 years experience in managing a Government Billing or Accounting Group

Advanced level proficiency Microsoft Excel

Excellent analytical and problem solving skills

Ability to streamline and produce procedure documentation

Ability to plan, organize, and prioritize tasks, meet deadlines and drive initiatives to completion

Ability to work in a fast paced environment with a willingness to perform in critical deadline situations

Extensive knowledge of FAR, Defense Federal Acquisition Regulation Supplement, CAS, Department of Defense, DCAA, and DCMA billing requirements and audit activities

Excellent management skills and ability to mentor, motivate and develop staff

Highly motivated self starter capable of working independently

Excellent oral and written communications skills to interface effectively with management, subordinates, co-workers, customers, and other internal departments

Applicants selected for this position will be required to obtain and maintain a government security clearance

Benefits

Workplace flexibility

Employee clubs ranging from photography to yoga

Health and finance workshops

Off site social events

Discounts to local museums and cultural activities

Company

Draper

Glassdoor4.1

We Engineer Solutions for the Nation’s Toughest Problems As an independent nonprofit engineering innovation company, Draper provides engineering services directly to government, industry, and academia.

Founded in 1938

Cambridge, MA, US

1001-5000 employees