Apply on Employer Site

Claremont McKenna College · 1 month ago

Assistant Director, Keck Center for International and Strategic Studies

Claremont

Full-time

Onsite

Entry, Mid Level

$70K/yr - $74K/yr

2+ years exp

Claremont McKenna College is seeking an Assistant Director for the Keck Center for International and Strategic Studies. The role involves assisting the Director in managing programs, events, fundraising, and supervising student workers while representing the Center in various capacities.

Career PlanningEducationHigher EducationUniversities

Growth Opportunities

No H1B

Responsibilities

Supervise research fellows, student volunteers and student employees. This involves mentoring students representing a broad range of socioeconomic backgrounds, political opinions, genders, races, ethnicities, nationalities, sexual orientations, and religions and managing and evaluating their work

Act as a deputy to the Director, aiding the Director at the Center’s biannual board meetings and facilitating programmatic and fundraising work. At times this will also include public speaking, interfacing with the public at events, maintaining relationships with prospective donors and existing benefactors

Maintain communications with current and prospective board members. In consultation with the Director, produce the materials and compose the minutes for board meetings

Assist with fundraising by providing research and analysis to the Director about grant opportunities and other potential sources of funding for the Center

Assist the Director to manage key programs of the Center such as the research fellowships and summer internships, which may entail establishing partnerships and negotiating contracts with external organizations (including securing MOUs with partners), soliciting and reviewing applications, and interviewing students. Approve student budgets and administer stipend and travel payments. Working with the Soll Center staff, the Director, and Center faculty affiliates, correspond with students and support the students’ presentation of research and internship experiences on campus

Assist in the implementation of student facing programs, lecture series, academic travel, collaborations with other campus centers and institutes, student research projects, task forces and invitational scholars

Support the Senior Program Coordinator as needed with tasks related to financial records for the Center including tracking purchases, accounts payable, travel expenses and payroll for student assistants. Be proficient in Workday or equivalent programs to assist as needed with budget reports and reconciliations

Assist in the preparation of annual reports, donor (stewardship) updates and other communications as requested by CMC Office of Strategic Communications & Marketing

Ensure the Center’s website is current, disseminate publicity materials, and assist in creation of brochures, newsletters and other related documents. Remain current in website management across multiple platforms

Manage logistics of student research and other special projects and initiatives

Handle sensitive and confidential materials with discretion

Manage the Center’s library space and digital and print resources, including utilization of media resources

Edit scholarly documents on behalf of the Center and help prepare such materials for publication

Consult with the College’s Office of Institutional Philanthropy and Sponsored Research to identify potential grant opportunities and assist with drafting and submitting applications for foundational funding

Qualification

Program administrationFundraisingSupervisory abilityResearch skillsTechnical skillsWriting skillsOral communicationOrganizational abilityEvent managementWebsite managementInternational politicsCollege policiesWorkday proficiencyAdobe Publishing suiteWordPress web designGoogle FormsExcelPowerPointCanvaYouTubeWixSquarespaceProblem-solving skillsCreative problem solving

Required

Bachelor's degree or commensurate education and/or experience is required

Two to three years of related experience in program administration, preferably at an institution of higher learning or research institute is required

Must have excellent writing skills in English, including business English

Must have exceptional organizational ability

Must have exceptional supervisory ability

Must be able to work independently, manage events and meet deadlines

Must have excellent oral communication, research, technical, and problem-solving skills

Must be proficient in the following applications/abilities: Word, Google Forms, Excel, PowerPoint, Canva, YouTube, Adobe Publishing suite, WordPress web design, Wix, Squarespace, and Workday

Must have a genuine commitment to continual learning and creative problem solving

A valid driver's license or equivalent alternate form of transportation to off-site meetings and events is required