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New York City Housing Development Corporation · 20 hours ago

Deputy Director of Office Services

New York, United States

Full-time

Onsite

Mid, Senior Level

$100K/yr - $115K/yr

5+ years exp

The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. The Deputy Director of Office Services assists in managing the daily activities of office staff to ensure efficient operations and service, acting as a liaison to facilitate department-wide operations.

FinanceLendingProperty Development

Comp. & Benefits

Responsibilities

Place orders for routine purchases, manage office supplies contracts and related purchasing documents

Negotiate with vendors for best possible price and address any discrepancies with office supplies orders, prepare and process necessary backup documentation and communicate with vendors to ensure timely and accurate resolution

Manage stock room, maintain inventory of office and cleaning supplies

Reconcile packing lists, purchase orders, and vendor invoices to ensure accuracy and compliance

Verify compliance with all State, Federal, and local law, regulations and procedures pertaining to purchasing

Assist with overseeing and directing day-to-day operations, management, and maintenance of the company’s facility

Support the development and implementation of departmental goals, policies, and strategic plans, ensuring alignment with HDC objectives and compliance with internal procedures for all office space related activities

Assist in developing, administering, and overseeing budgets for the Office services department

Serve as a point of contact for all office-related requests, coordinate seating assignments and relocations

Support in the selection process of vendors and purchase of office equipment and supplies, manage existing vendor partnerships, obtain new contracts, implement, and reinforce HDC’s policies and procedures

Assist with HDC’s corporate insurance policies, file insurance claims, obtain and review required proof of insurance from contractors and vendors

Facilitate office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency

Assist in managing the company’s fleet operations, including leasing, acquisitions, maintenance, compliance, budgeting, and reporting to ensure efficiency, safety, and cost-effectiveness

Qualification

Purchasing policies knowledgeOperational support experienceExpense control knowledgeInventory control knowledgePurchase Order system experienceMicrosoft Office proficiencyHands-on task abilityCommunication skills