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Elanco · 4 days ago

Administrative Assistant II

Indianapolis, IN

Full-time

Hybrid

New Grad, Entry Level

Elanco is a global leader in animal health dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. The Administrative Assistant II role involves providing critical administrative support to multiple business partners, coordinating meetings, managing travel, and ensuring smooth administrative operations.

ManufacturingPetSupply Chain Management

Responsibilities

Calendaring & Meeting Coordination: Proactively manage daily calendars for multiple business partners; coordinate complex meetings across various locations, including conference room scheduling, equipment setup, materials preparation, and catering logistics

Travel & Expense Management: Arrange domestic and international travel, including multi-city itineraries; oversee passport and visa needs; and process complex, multi-currency expense reports with timely, accurate reconciliation of corporate and personal accounts

Administrative Operations & Documentation: Independently create and edit documents, spreadsheets, and presentations; maintain distribution lists, databases, and collaboration sites; track and complete requests from multiple partners with a high level of organization and accuracy

Cross-Functional Support & Collaboration: Provide guidance to non-supported partners on administrative procedures; assist with pre-boarding and onboarding tasks; host external visitors; participate in business meetings for context and alignment; and serve as backup support for other administrative assistants as needed

Professional Excellence & Continuous Improvement: Build strong working relationships, adapt quickly to evolving systems and processes, identify productivity enhancements, complete all management-driven tasks (training, time entry, performance goals), and demonstrate independent, high-energy performance in a fast-paced environment

Qualification

Calendar ManagementTravel CoordinationDocument CreationSoftware ProficiencyAnalytical SkillsInterpersonal SkillsOrganizational SkillsTime ManagementCommunication SkillsLearning AgilityProblem-SolvingTeam Collaboration

Required

Education: High School Diploma / GED with equivalent level of experience

Experience: Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable

Preferred

Demonstrates strong interpersonal, organizational, time management, communication, and analytical skills, with the ability to maintain confidentiality in a regulated environment

Shows high learning agility, retaining and tracking information effectively while adapting to change, process improvements, and ambiguous situations

Excels in prioritization and problem-solving, seeking guidance when needed and managing multiple competing priorities with accuracy and resilience

Proficient in a wide range of software and tools, including Word, OneNote, Excel, PowerPoint, Outlook 365, SAP, SharePoint, Zoom, Microsoft Teams, Microsoft Edge, OneDrive, and Adobe; experience with Concur Travel and Expense Reporting

Collaborative team contributor, demonstrating business acumen, initiative, dependability, and the ability to support a highly cooperative administrative team environment