Substitute Office Professional jobs in United States
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NEOGOV · 1 month ago

Substitute Office Professional

positionCentral Administration Building (CAB) 601 S 8th St., WA
timeFull-time, Contract
remoteOnsite
seniorityEntry Level
money$0/yr - $0/yr
date2+ years exp

Tacoma Public Schools is seeking a Substitute Office Professional to perform a variety of secretarial functions for the assigned office and staff. The role includes providing quality customer service, managing communications, and maintaining departmental records.

GovTechHuman ResourcesInformation TechnologySoftware
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H1B Sponsor Likelynote

Responsibilities

Answers multi-line telephone and directs calls to appropriate staff members; takes messages and answers inquiries as knowledge permits
Keyboards correspondence, forms, flyers/pamphlets/newsletters, and reports from notes or dictation; attends meetings and takes minutes as assigned; compiles a variety of information; performs data entry; proofreads for accuracy; makes copies and distributes as directed
Schedules appointments and meetings as assigned; keeps staff and other interested parties informed; coordinates room set up, including furniture and audiovisual equipment
Maintains program or departmental files; maintains various logs and lists
Processes departmental incoming and outgoing mail
Compiles data and completes a variety of routine applications and reports to ensure proper funding and/or compliance with district, state or federal regulations; may perform basic budget tracking functions; may perform billing activities; may process department petty cash claims
Maintains and updates inventory records for the department; orders and receives departmental supplies; keyboards requisitions as directed
Prepares mileage and extended travel authorization requests and claims
Routinely performs a cluster of clerical duties to fulfill one or more department-specific responsibilities, as assigned
Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities as needed or as assigned
Provides back-up assistance to other department staff and performs related duties as assigned

Qualification

Keyboarding skillData entry skillsCustomer serviceWord processing applicationsSpreadsheet applicationsCorrect grammarTen-key skillsMathematical calculationsConfidentialityDetail-oriented

Required

High school graduation or equivalent with two years of general secretarial/clerical or other related department experience; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work
At least one year of secretarial or bookkeeping training may be substituted for up to one year of the required experience
Knowledge of general office procedures
Knowledge of correct grammar, spelling, and English usage
Keyboarding skill; data entry skills
Ten-key skills
Skill in obtaining, clarifying, and exchanging information
Skill in providing quality customer service
Ability to operate personal computer with word processing and spreadsheet applications
Ability to learn and use new software applications
Ability to accurately perform mathematical calculations
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting
Ability to maintain confidentiality
Ability to work with frequent interruptions
Ability to concentrate on detail and be precise

Company

NEOGOV

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NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
dateFounded in 1999
location
El Segundo, California, USA
people-size501-1000 employees
web-link
http://www.neogov.com

H1B Sponsorship

NEOGOV has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)

Funding

Current Stage
Late Stage
Total Funding
$700M
Key Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity

Leadership Team

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Shane Evangelist
CEO
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Brandon McDonald
Head Of Marketing
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Company data provided by crunchbase