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Campos EPC · 1 day ago

Office Administrator II

California, United States

Full-time

Onsite

Entry Level

$65K/yr - $70K/yr

2+ years exp

Campos EPC is a company that focuses on providing innovative construction solutions, and they are seeking an Office Administrator II. The role involves managing office procedures, assisting with HR materials, and supporting project documentation and invoicing processes.

ConstructionConsultingIndustrial DesignIndustrial EngineeringOil and Gas

Responsibilities

Communicate with Office Lead to ensure the proper flow of office procedures

Helps maintain the professional appearance of the office and is the primary contact for the office vendors

Primary point of contact for incoming phone calls or visitors

Manage office supply needs and orders

Assist in travel authorizations and arrangements for office and field employees

Distribute HR materials to staff and assist with on-boarding/off-boarding as needed

Helps to process weekly timesheets checking for accuracy and approvals

Acts as a liaison between payroll and our field employees

Assist with processing monthly/weekly expense reports and pulling reports as needed for management

Help to manage collections and assist with invoicing

Assist in preparing project folder structure and help to manage project documentation

Assist in proposal development and presentations (MS Word and MS PowerPoint)

Develop meeting agendas and assist with meeting minutes for internal NACC meetings and meetings at our office which clients will be attending

Assists Safety Department with OQ tracking and management

Assist Fleet Manager with fleet tracking and administration of company fuel card system

Help to plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other community/ business activities

Assist with coordination and tracking of contractor licenses, COI requests, and bond requests

Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of Mission Statement, Pledge for Excellence and marketing collateral material

Qualification

Microsoft OfficeCommunication skillsAttention to detailCustomer service skillsCritical thinkingProfessional mannerWork without supervisionRecord keeping skillsTeam player

Required

HS Diploma

2 Years or more related Experience

Strong communication and critical thinking skills

Ability to conduct oneself in a professional manner

Strong attention to detail

Ability to Work without Supervision

Exceptional customer service skills

Proficiency with Microsoft Office (Word, Outlook, Excel, Access and Powerpoint)

Strong Record Keeping Skills

Ability to elicit cooperation from a wide variety of sources, including internal resources and clients

Must be a team player and be able to work with a wide variety of personalities

Preferred

Associates Degree or Higher

Company

Campos EPC

Campos EPC offers engineering, procurement, project management, GIS, automation, electrical and construction field services for oil and gas. It is a sub-organization of Campos Holding Company.

Founded in 2005

Denver, Colorado, USA

501-1000 employees