Acquisition Professionals LLC · 1 month ago
Secretary II
Phoenix, AZ
Full-time
Onsite
Entry Level
2+ years expAcquisition Professionals (AP) LLC is a trusted strategic partner providing acquisition services and administrative support. The role involves performing a full range of administrative and secretarial duties, including managing reception, scheduling appointments, and maintaining filing systems.
ConsultingInformation TechnologyProfessional ServicesTraining
Responsibilities
Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel
Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering
Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff
Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers
Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports
Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel
Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports
Qualification
Required
High School diploma and two (2) years of experience
Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint
Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
Excellent presentation skills
Strong analytical skills
Ability to conduct online research
Resourcefulness, initiative, and skill to function in a fast-paced environment
Attention to detail in goal/task accomplishment with minimal supervision
Professionalism and the ability to interact effectively with others
Ability to meet planned and unscheduled deadlines in a timely manner
All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance
Ability to work independently
Must dress in casual business attire and required to act in a professional manner at all times
2 years of experience
Benefits
Medical
Dental
Vision
Disability
Matching 401k
Tax free transit subsidy
Paid federal government holidays
Paid time off
Company
Acquisition Professionals LLC
Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned small business.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase