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TKO · 2 weeks ago

Executive Assistant, Partnership Marketing & Digital, TKO Global Partnerships

Utica-Rome Area

Full-time

Onsite

Mid Level

$45K/yr - $60K/yr

3+ years exp

TKO is a premium sports and entertainment company that includes WWE, the global leader in sports entertainment. The Executive Assistant will support the SVP of Partnership Marketing & Digital and assist with administrative tasks, complex scheduling, and project support to help enable executives to focus on strategic priorities.

Media and EntertainmentSports

Responsibilities

Manage and prioritize a complex, high-volume calendar across multiple time zones, including scheduling internal and external meetings, appointments, and travel while independently resolving conflicts

Serve as a primary liaison and first point of contact for internal and external stakeholders. This includes screening calls and emails, drafting, reviewing, and editing sensitive correspondence, reports, and other documents on behalf of the SVP

Plan and coordinate meetings and events, including preparing agendas and presentation materials (Word, PowerPoint, Excel), taking meeting minutes, tracking action items, and ensuring timely follow-up and creating briefing documents for the SVP to ensure they are well-prepared for all meetings and presentations

Coordinate complex domestic and international travel arrangements and itineraries and prepare and process expense reports (often using systems like Concur)

Assist with special projects, track action items, monitor timelines and deliverables, and perform other administrative duties as needed to support the SVP and their department's objectives

Handle highly sensitive, confidential, and proprietary information with the utmost discretion and sound judgment

Qualification

Microsoft Office SuiteExecutive-level administrative experienceOrganizational skillsCommunication skillsDiscretionEmotional intelligenceProblem-solving skillsConfidentiality

Required

Typically 3-5+ years of executive-level administrative experience, directly supporting senior executives

Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and aptitude for learning new software and enterprise systems

Able to be composed under pressure in a fast-paced, dynamic environment. High emotional intelligence and a professional demeanor

Exceptional organizational skills and meticulous attention to detail. The ability to manage multiple priorities, work independently, and meet deadlines

Excellent written/verbal communication skills as well as interpersonal skills to interact professionally with all levels of staff and external parties

The ability to anticipate needs, solve problems independently, and take initiative to improve processes. Proactive and self-motivated, with excellent problem-solving and critical thinking abilities

A high level of professionalism and the ability to handle sensitive and confidential information with discretion