HCJ CPAs & Advisors · 1 month ago
Administrative Support II
Little Rock, AR, USA
Full-time
Onsite
Entry Level
2+ years expHCJ CPAs & Advisors is seeking an Administrative Support II to provide clerical support and client services. The role involves managing office tasks such as answering calls, maintaining schedules, and ensuring the cleanliness of common areas.
AccountingFinanceFinancial Services
Responsibilities
Serves as receptionist by answering calls and greeting clients
Manages conference room schedules
Sorts and distributes incoming mail; prepares and records outgoing mail
Maintains appearance of common areas and cleanliness of breakroom/kitchen daily
Runs daily errands
Maintains inventory and organization of office supply closet and maintenance closet
Accepts client documents and payments
Posts client payments
Preps returns for obtaining client signatures
Sets up and maintains client data/profiles in software
Maintains appearance of common areas and cleanliness of breakroom/kitchen daily
Cross trains with other administrative roles to maintain office efficiency
Stocks workstations with paper and toner
Other duties as assigned
Qualification
Required
Two years of customer service in a professional office
High School Diploma, GED or equivalent required
Must have a driver's license and a clean driving history
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Anticipate and solve problems with original and tailored solutions
Forward-thinking and big picture focused
Think of others, humble, loyal and puts the firm first
Collaborate within teams
Develop relationships with peers and attend firm events
Self-driven and strives to get the job done in a timely manner without passing the buck
Total responsibility of knowledge on assigned tasks and technical matters
Provide quality work
Effectively exchange meaningful information and ideas on a timely basis with tact and open minds by listening first and asking questions second
Communicate effectively and professionally
Keep immediate supervisor informed
Maintains a high degree of professionalism and integrity
Understands and maintains the confidentiality of all information
Professional communication skills (written and verbally) including advanced knowledge of current grammar and punctuation standards
Capable of working and communicating positively and effectively with professionals at all levels
Superior customer service skills
Strong organizational and time management skills
Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
Ability to work independently or in coordination with other administrative or management professionals
Ability to effectively utilize multi-line telephone system
Ability to work weekends as needed to meet deadlines
Lifting up to 20lbs
Frequent sitting, standing, bending, and walking
Company
HCJ CPAs & Advisors
HCJ CPAs and Advisors provides knowledgeable auditing, tax and business consulting services that companies need in today’s business climate.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dawn Bramlett
CFO
Brent Sharpmack
Partner
Company data provided by crunchbase