Carnegie Mellon University · 1 month ago
Academic PhD Program Manager - HCII - School of Computer Science
Pittsburgh, PA
Full-time
Onsite
Mid Level
3+ years expCarnegie Mellon University is a leading institution in research and education, particularly in the field of Human-Computer Interaction. The Academic PhD Program Manager will manage the HCII PhD program, supporting and mentoring students while ensuring compliance with university policies and organizing program activities.
EducationHigher EducationUniversities
Responsibilities
Manages day-to-day program requirements and directs administrative activities which support the program
Coordinates Spring and Fall PhD student evaluation meetings and monitors student academic progress
Coordinates annual events: Open House, Orientation, Comm Talks, Town Halls, Appreciation Week, graduation
Organizes recruiting activities, collects admissions materials, assists with the admissions process. Communicate final decisions to program applicants
Certifies PhD degrees, MS degrees, and manages graduation functions. Coordinates declaration of majors with other college or central staff student service departments and updates associated databases
Oversees: gsaudit, student registration, student status updates, ICC issues and requests. Consistently monitors and updates gsaudit and S3 for PhD students
Maintains program materials, reports, associated databases, and external communications. Gathers and prepares material for program and faculty review/action
Guides students through the thesis proposal and dissertation defense processes, including university requirements, meeting spaces, final paperwork, etc
Supports PhD student-advisor matching
Serves as a first line resource for prospective student inquiries during the application process
Serves as a resource to students, faculty, business managers, department heads and other college or central staff student service departments
Answers student questions regarding registration, curriculum and related issues and/or directs students to appropriate contacts or resources. Maintains program records, reports, student records and associated databases
Prepares reporting and provides information to faculty, advisor or other departments (i.e. student status, course placement, major declarations, transfer credit review, enrollment)
Gathers information to support the review and update of the program, curriculum, and student information. This includes updating curriculum, student handbook and website or marketing content as directed; printing and organizing student audit reports; making initial recommendations on student course placement or credit transfer requests, etc. for faculty review
Provides weekly communication between the PhD team and PhD students
Attends meetings and training sponsored by Enrollment Services, OIE, the Registrar’s Office and related training
Other departmental tasks as assigned
Qualification
Required
Bachelor's Degree
3-5 years Academic OR Administrative experience preferred
3-5 years Academic Program Management Experience preferred
Strong executive support and program management skills can be considered in lieu of academic experience
Well-developed Organization and Planning Skills, and Problem-Solving and Reasoning Skills
Strong Oral and Written Communication Skills, and Relationship Building Skills
Strong interpersonal and customer service skills
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered
Successful Background Check
Benefits
Comprehensive medical, prescription, dental, and vision insurance
Generous retirement savings program with employer contributions
Tuition benefits
Ample paid time off
Observed holidays
Life and accidental death and disability insurance
Free Pittsburgh Regional Transit bus pass
Access to our Family Concierge Team to help navigate childcare needs
Fitness center access
Company
Carnegie Mellon University
Carnegie Mellon University is a private research university that offers degrees in technology, arts, and various other fields.
5001-10000 employees
H1B Sponsorship
Carnegie Mellon University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (131)
2024 (131)
2023 (149)
2022 (132)
2021 (120)
2020 (99)
Funding
Current Stage
Late StageTotal Funding
$488.58MKey Investors
ICANNAppalachian Regional CommissioneBPF Foundation
2025-05-29Grant· $0.45M
2024-09-05Grant· $0.5M
2024-08-29Grant· $0.05M
Leadership Team
Amy Coutu
Assistant Vice President, Enterprise Applications
Chirag Patel
Adjunct Professor
Recent News
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