Apply on Employer Site

The New York Racing Association · 13 hours ago

Horsemen’s Bookkeeping Coordinator - Temporary

Jamaica, NY

Full-time

Onsite

New Grad, Entry Level

$24/hr - $25/hr

The New York Racing Association is seeking a Horsemen’s Bookkeeping Coordinator to manage horsemen’s accounts and provide customer service. The role involves maintaining documentation, compliance, and financial activities for authorized horsemen while cross-training in the Incompass System.

AssociationEquestrianNon ProfitSports

Responsibilities

Perform various activities for maintaining horsemen’s accounts in accordance with policies and procedures, which involve the following: Provide, receive, and file (digitally) all required documentation such as signature cards, tax forms and Photo ID’s

Perform up to date data entry of horsemen information

Perform research for accounts with returned mail

Obtain Compliance paperwork for all new accounts (LLC, Articles of Incorporation, Banking Verification for Corporate wires in and out), as well as updates for existing accounts

Submit Compliance paperwork to the Compliance Officer for approval

File and maintain compliance records on all Horsemen accounts once approved

Process background checks for all new owners, trainers and jockeys using Lexis Nexis and CaseWare or current software provided by NYRA

Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA

Process a high volume of check disbursements daily while following policies and procedures

Complete a check tape daily which balances with Incompass check register

Provide quality customer service for horsemen in person, as well as, on the phone

Crosstrain in the use of the Incompass System

Learn to perform Race Convert, Charge Gaming Commission Fee, post races, charge claims on horses, as well as other necessary transactions

Learn to process deposits and withdrawals to/from horsemen’s accounts to include cash, checks, wire transfers for satisfying various fees, such as, stalls and insurance

Learn to prepare the daily excel sheet

Mail account statements at the end of every meeting

Assist Horsemen’s Bookkeeper with yearly escheatment process

Assist Horsemen’s Bookkeeper with yearly processing of tax forms

Assist Horsemen’s Bookkeeper with online ordering of supplies

Research and verify account information as needed

Process miscellaneous mailings to horsemen

Handle all office mailing, invoices, statements etc