Peterson's Harley-Davidson South · 1 month ago
Office Bookkeeping & Administrative Assistant
Miami, FL
Full-time
Onsite
Entry, Mid Level
2+ years expPeterson’s Harley-Davidson South is seeking a detail-oriented, organized Office Bookkeeping & Administrative Assistant to support our dealership’s daily operations. This role combines bookkeeping, administrative support, and customer service to ensure smooth sales and registration processes.
Retail
Responsibilities
Maintain accounts payable and accounts receivable: invoice processing, vendor payments, and collections
Process daily cash and credit card receipts; prepare deposits and reconcile tills
Post sales, service, and parts transactions to the general ledger; maintain accurate subsidiary ledgers
Reconcile bank statements, credit card statements, and DMS/point-of-sale batches
Assist with payroll processing and related tax filings (or coordinate with payroll provider)
Prepare month-end journal entries and assist with month-end close and financial reporting
Support sales tax collection and reporting, ensuring compliance with local and state requirements
Assist with budgets, financial analysis, and special accounting projects as needed
(When needed) Greet customers, answer phones, route calls and emails, and provide exceptional customer service
Maintain organized filing systems for contracts, invoices, titles, and dealership records (physical and electronic)
Manage vendor relationships and order office and shop supplies
Coordinate with sales, service, and parts departments to ensure paperwork and billing issues are resolved
Schedule appointments and assist with front office workflows to maintain a smooth customer experience
Serve as backup for Tag & Title processing: prepare and submit title/registration paperwork, temporary tags, transfers, lien filings/releases, and other DMV-related documents
Communicate with customers and state agencies on title status, registration renewals, and title corrections
Ensure accuracy and compliance with state DMV requirements and dealership policies
Maintain knowledge of e-title systems and Dealer Management System (DMS) title modules
Willingness to obtain any required state registration/title agent certification or DMV credentials
Qualification
Required
High school diploma or equivalent. Associate degree in accounting, business, or related field preferred
2+ years bookkeeping/accounting experience; retail or dealership experience strongly preferred
Strong computer skills: Microsoft Excel (spreadsheets, formulas), Outlook, and experience with accounting software (e.g., QuickBooks or similar)
Excellent attention to detail, organization, and the ability to prioritize multiple tasks
Strong interpersonal and customer service skills; professional phone manner
Ability to handle confidential financial and personnel information with discretion
Reliable, punctual, and able to work a flexible schedule when business needs require
Preferred
Experience with dealership DMS or CRM platforms (examples: CDK, Reynolds & Reynolds, DealerTrack — familiarity with any is a plus)
Prior Tag & Title experience or experience working directly with DMV/state motor vehicle agencies
Basic understanding of sales tax, payroll, and retail accounting practices
Benefits
Medical, Dental, and Vision benefits
401(k) plan with company matching up to 6%
Employee discounts on Harley-Davidson gear, parts, and accessories
A full-time schedule with a consistent workweek (Monday–Friday preferred)
Long-term growth opportunities in a respected, family-owned dealership
Company
Peterson's Harley-Davidson South
Stop by to view a terrific inventory featuring new and used Harley-Davidson® motorcycles for sale like the Sportster®, Dyna®, Softail® or other bike.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase