Office Services Assistant jobs in United States
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Womble Bond Dickinson (US) LLP · 1 week ago

Office Services Assistant

positionTucson, AZ
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level

Womble Bond Dickinson (US) LLP is seeking an Office Services Assistant for their Tucson, AZ office. The role involves providing office services support, including operating duplicating equipment, managing mail, and providing hospitality services for meetings.

CommercialIntellectual PropertyLegal

Responsibilities

Run high volume copy machines; perform binding and finishing work
Provides copier maintenance and/or repair of office services equipment
Sort, track, distribute, and handle incoming and outgoing mail/faxes and perform duties related to overnight shipping of materials
Maintain inventory levels of office consumable supplies and catering pantries, coordinating orders with vendors to ensure timely replenishment and cost efficiency
Beverage/coffee/food set-up and break-down in conference rooms for meetings and events
Prepare visiting attorney offices
Perform courier services to businesses and residences, as requested
Maintain the cleanliness of the kitchens, breakrooms, and common areas
Place catering orders for internal meetings and events
Provide back up coverage for the receptionist and perform message center duties as assigned
Assist attorneys and business professionals on various projects and events
Assist the Records team with organizing, maintaining, and retrieving files to ensure efficient record-keeping and compliance with Firm policies
Perform other duties as assigned

Qualification

Office equipment operationMicrosoft Office SuiteCustomer service experienceNotary PublicTroubleshooting skillsVerbal communicationProblem solving skillsWork independently

Required

Must have high school diploma or GED
A valid driver's license and dependable mode of transportation with minimum levels of auto insurance coverage due to frequent travel/courier services to client/attorney residences
Knowledge of basic office equipment
Knowledge of Outlook, Microsoft Word, Microsoft Excel and imaging software
Ability to work independently and flexibly to complete projects
Ability to comprehend instructions concerning assigned tasks
Possess troubleshooting and problem solving skills
Possess ability to read and comprehend written technical information
Possess excellent customer relations skills and excellent verbal communication skills
Deals with tight deadlines and quick turnaround
Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 75 lbs. and in pushing or pulling machines on wheels, which may weigh up to 700 lbs

Preferred

Some related customer service experience
Some law office experience
Notary Public

Company

Womble Bond Dickinson (US) LLP

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Womble Bond Dickinson is a transatlantic law firm with more than 1,000 lawyers based in 37 UK and US office locations.
dateFounded in 2017
location
Winston Salem, North Carolina, USA
people-size1001-5000 employees
web-link
https://www.womblebonddickinson.com/us

Funding

Current Stage
Late Stage
Total Funding
$5.23M
Key Investors
HSBC
2022-04-06Debt Financing· $5.23M

Leadership Team

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David Attanasio
Partner
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Elizabeth O. Temple
Chair Emeritus
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Recent News

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International law firm to set up Cleveland office
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2026-01-17
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2026-01-17
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