Proven IT · 1 month ago
HR & Payroll Coordinator
Tinley Park,IL,US
Full-time
Onsite
Mid Level
3+ years expProven IT is a company focused on supporting its clients with IT solutions, and they are seeking an HR & Payroll Coordinator to assist in the daily operations of the Human Resources department. This role will primarily focus on payroll preparation, HR administration, and maintaining employee records, ensuring accuracy and compliance throughout the process.
Information TechnologyRetailSales
Responsibilities
Assist the Payroll Manager with preparing, collecting, and reviewing payroll-related data—including timecard accuracy, pay rate changes, new hire and termination information—and verifying payroll inputs prior to processing
Review new hire paperwork for completeness and accuracy before initiating payroll setup
Support the maintenance and accuracy of the Time & Labor system by reviewing entries, ensuring approvals, and flagging discrepancies
Lead the scanning, indexing, and digitization of physical employee files; maintain organized and compliant electronic personnel records
Maintain HR documentation, process paperwork, and compliance records according to company standards
Assist with employee performance evaluation reminders and tracking (e.g., 90-day, annual cycles)
Support employee onboarding logistics, including document collection, system updates, and compliance checklists
Assist with employee apparel orders and annual distribution
Assist with vehicle compliance tracking for company-issued vehicles
Collaborate with HR team members and leadership to support various administrative HR tasks
Maintain compliance with federal, state, and local employment regulations through accurate documentation and recordkeeping
Travel between company locations as needed
Perform other duties as assigned
Qualification
Required
Bachelor's degree in HR, Business Administration, or equivalent experience
3–5 years of HR and payroll experience
Familiarity with ATS and payroll systems
Strong communication and organizational skills
Proficiency in Word, Excel, and PowerPoint
Detail-oriented with the ability to maintain confidentiality
Able to work independently and handle multiple tasks efficiently
Valid driver's license and reliable transportation
Frequent computer and office equipment use
Ability to sit for extended periods
Use hands/fingers for typing and paperwork
Lift and carry up to 15 lbs (e.g., HR documents, training materials)
Preferred
Experience with Paylocity is a plus
Benefits
GROUP HEALTH INSURANCE
EMPLOYER PROVIDED LIFE/AD&D INSURANCE
EMPLOYER PROVIDED LTD
EMPLOYEE ASSISTANCE PROGRAM
401K PLAN
FINANCIAL ADVISORY SERVICES
PERMISSIVE TIME OFF POLICY
PARENTAL LEAVE
FITNESS CENTER
Company
Proven IT
Proven IT offers sales and service for printers, copiers, and technology systems and provides custom-fit solutions for a business.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Terry Dixon
President of Sales
Recent News
2024-12-27
Company data provided by crunchbase