Velera · 1 month ago
Executive Administrator - Growth
St. Petersburg, FL
Full-time
Onsite
Mid, Senior Level
$68K/yr - $86K/yr
3+ years expVelera is the nation’s premier payments credit union service organization and an integrated fintech solutions provider. The Executive Administrator will provide complex administrative support to the Executive and Senior Leadership teams, coordinating activities and managing communications effectively to ensure smooth operations within the organization.
CreditFinTechManagement Consulting
No H1B
Responsibilities
Proactively provide personalized administrative support for multiple members of the Executive Leadership Team (‘ELT’) and/or Senior Leadership Team (‘SLT’) ensuring routine and complex matters are handled in a timely and professional manner
Calendaring – manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time
Meeting Management – schedule with appropriate audiences, manage responses, resolve conflicts as needed, coordinate tasks such as contacting participants, preparing agendas, taking and distributing meeting minutes
Event Management – ensure that all arrangements for any corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements, etc. through collaboration with internal and/or external teams
Expense Report Management – ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies and deadlines
Invoice processing – ensure that invoices are approved in a timely manner – gather any needed information for an informed decision
Travel – book and manage all travel requests including airfare, hotel, ground transportation, dining reservations. Ensure information is readily available per the leader’s preference
Presentation and Reports – develop reports and presentations using the appropriate templates as needed. Proofread for acceptability prior to providing to the requestor. Distribute as directed
Manage Correspondence – process email, US Mail, packages, etc. based on agreed upon access with the leader. Route correspondence or action items to appropriate staff and request action/information on behalf of the leader. Initiate follow-up to ensure item was handled if a reply or specific action is requested
Committee Support – where applicable, attend meetings, take minutes, and report on action items as needed. Prepare and maintain correspondence and documents. Act as custodian of corporate documents and records
Onboarding – working with HR to onboard assigned new leader. Complete access request form, ensure equipment, corporate credit card, and facilities access are available day 1; schedule meetings for the first week based on onboarding plan
Confidentiality - must maintain strict confidentiality of information obtained through email, meetings, correspondence, and all other communications
Prioritization – direct and master a prioritization system for email, mail, voicemail and meetings to bring high priority items forward for interactive dialogue and direction. Rapidly handle or delegates the low priority workflow activities
Interact and communicate professionally on all appropriate business priorities at an executive level with all levels of personnel, business partners, subsidiaries, vendors and consultants
Backup – act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office, travelling for work or assigned to a large project
Process Improvements – identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success
Perform other job duties as assigned
Qualification
Required
Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required
Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required
Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint
Superior communication skills necessary to comprehend and compile communication on behalf of the leader
Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients
Proficient in clear and effective business writing techniques
Proven ability to adapt to change. Being able to change priorities and quickly move from one task to another as dictated by the leader
Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency
Strong interpersonal skills and the ability to build relationships with all stakeholders
Ability to work under general direction and be able to complete functions with minimal guidance/directions while producing accurate and quality results
Proven ability to handle confidential information with discretion
Adaptable to various competing demands and demonstrate the highest level of customer/client service and response
Ability to effectively work in a high pressure, fast paced environment
Superior problem-solving skills. Ability to anticipate and resolve issues from prior experience
Ability to work effectively independently and as part of a functional team
After normal working hours work may be required to respond to urgent requests
Travel may be required to support on-site or off-site events
Preferred
Bachelor's degree
Benefits
Competitive wages
Medical with telemedicine
Dental and Vision
Basic and Optional Life Insurance
Paid Time Off (PTO)
Maternity, Parental, Family Care
Community Volunteer Time Off
12 Paid Holidays
Company Paid Disability Insurance
401k (with employer match)
Health Savings Accounts (HSA) with company provided contributions
Flexible Spending Accounts (FSA)
Supplemental Insurance
Mental Health and Well-being: Employee Assistance Program (EAP)
Tuition Reimbursement
Wellness program
Company
Velera
Velera provides financial technology and processing solutions for credit unions.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chuck Fagan
President and CEO
Recent News
2026-02-03
2026-01-20
Company data provided by crunchbase