Perkins&Will · 5 hours ago
Executive Assistant
Dallas, TX
Full-time
Onsite
Senior Level
6+ years expPerkins&Will is a leading architecture and design firm, and they are seeking an Executive Assistant to provide high-level administrative support to executives. The role involves managing complex schedules, coordinating travel, and supporting project management efforts to ensure efficient operations.
ArchitectureInterior DesignSustainability
Responsibilities
Manage complex calendars, schedule meetings, coordinate travel, and ensure executive(s) are effectively prioritized
Serve as a primary point of contact for internal and external stakeholders; screen and manage phone calls, emails, and correspondence
Prepare agendas, presentations, reports, meeting minutes, and other business documents
Handle sensitive and confidential information with professionalism
Provide general administrative support, including document organization, filing, and data entry
Support Operations and Project Managers with workflow coordination, organization, and protocol adherence
Manage project data using firmwide databases and assist with implementing new processes
Prepare and manage project documentation such as contracts, insurance requirements, and logs
Assist design management teams with data entry and file management
Coordinate with consultants and accounting teams to support accurate, timely invoicing
Track project status, invoicing, and scheduling; follow up on deadlines and delegated tasks
Support local implementation of corporate initiatives and participate in process-improvement efforts
Organize and support the Project Coordinator team; delegate tasks, oversee deadlines, and solve workflow issues
Provide training and development support to Project Coordinators
Build strong working relationships with clients, consultants, staff, and leadership
Arrange travel, accommodations, and transportation for executives and occasionally team members
Coordinate meeting logistics, including venue booking, catering, and A/V setup
Review and reconcile expense reports
Assist with special projects and ad hoc assignments
Maintain executive continuing education and professional licenses
Create templates and tools to streamline processes
Qualification
Required
6+ years of relevant administrative or project coordination experience
Excellent written and verbal communication skills
Strong organizational, multitasking, and time-management abilities
Ability to lead and motivate others while managing competing deadlines
High level of professionalism, discretion, and confidentiality
Ability to work independently with minimal oversight
Strong team ethic and collaborative mindset
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Preferred
Bachelor's degree in business, management, communications, architecture, or a related field preferred (associate degree accepted)
Notary Public certification preferred (not required)
Graphic skills a plus
Adobe Suite experience, including InDesign, preferred
Company
Perkins&Will
Since 1935, we’ve believed that design has the power to make the world a better, more beautiful place.
1001-5000 employees
H1B Sponsorship
Perkins&Will has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (62)
2024 (40)
2023 (62)
2022 (42)
2021 (22)
2020 (44)
Funding
Current Stage
Late StageLeadership Team
Dana Waymire
Principal - Finance + Operations
Gina Berndt
Principal, Chief Marketing Officer
Recent News
Sports Business Journal
2025-11-08
2025-10-24
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