Packsize · 19 hours ago
Receptionist/Office Coordinator
Louisville, KY
Part-time
Onsite
New Grad, Entry LevelPacksize is redefining the way businesses and their customers use and experience packaging around the world. They are seeking a highly organized and personable individual to join their team as a Receptionist and Office Coordinator, responsible for managing front desk operations, providing administrative support, and coordinating office activities.
Packaging & Containers
Responsibilities
Serve as the first point of contact for visitors, greeting guests warmly, facilitating signing in, issuing visitor badges, orientation and directing them to appropriate personnel or meeting rooms
Answer and direct incoming phone calls in a professional and courteous manner
Manage incoming and outgoing mail and packages, including sorting, distributing, and shipping
Maintain the reception area and ensure it is clean, organized, and presentable at all times
Provide administrative support to various departments, including scheduling meetings, managing calendars, making travel arrangements, and expense reports – as needed
Assist with data entry, filing, report updates, and document preparation as needed
Coordinate office & kitchen supplies inventory and place orders as needed
Assist with organizing company events, meetings, and conferences
Assist with special projects and other duties as assigned by management
Coordinate office activities and ensure office operations run smoothly
Daily facility support, including basic straightening of the kitchen area, coffee machine, refrigerator stocking, etc
Oversee office equipment maintenance and repairs, including printers, copiers, and fax machines
Liaise with the facility manager, building management and vendors for facility-related issues, such as maintenance, repairs, and janitorial services
Assist with office relocations, seating assignments, signage and space planning activities as needed
Implement and maintain office policies and procedures to ensure compliance with company standards
Qualification
Required
High school diploma or equivalent
Proven experience in a similar role, preferably in a corporate or office environment
Strong organizational and multitasking skills with the ability to prioritize tasks effectively
Excellent communication and interpersonal skills, with a customer service-oriented approach
Proficiency in Google tools (Gmail, calendars, Docs, Sheets, etc.), Microsoft Office Suite (Word & Excel), and other office software
Ability to work independently with minimal supervision and as part of a team
Attention to detail and accuracy in completing tasks
Preferred
Additional certification in office administration or related field is a plus
Company
Packsize
Packsize International is the award-winning supply chain and sustainable packaging industry leader in North America, Europe, and Asia-Pacific.
Founded in 2001
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Molly Muir
VP - Chief of Staff to Chief Executive Officer
Rod Gallaway
Chief Executive Officer
Company data provided by crunchbase