Children's Crisis Treatment Center · 2 months ago
Administrative Specialist – Outpatient Services
Philadelphia, PA
Full-time
Onsite
Entry Level
1+ years expChildren's Crisis Treatment Center is seeking an Administrative Specialist to join their Outpatient Services Department to provide support services to children and families. The role involves daily reception coverage, maintaining electronic medical records, and coordinating communications regarding appointments.
Health CareHealth DiagnosticsMedical
Responsibilities
Daily coverage of the main reception desk, including the ability to answer phones on a multi-line switchboard
Maintaining electronic medical record (both for active and discharged clients)
Notifying all parties in the Outpatient Center regarding No-Shows
Sending daily attendance and/or “Case To Be Closed” letters, promptly sending letters to caregivers about missed appointments
Logging all phone calls and referrals made and scheduled as brief case management notes into each clients medical record
Checking of EVS
Participating of weekly meetings
Ordering supplies, and other duties applicable to the position
Qualification
Required
At least one year experience performing duties as an Administrative Assistant or Secretary
Knowledge of entering data and producing reports using an electronic medical record system
Working knowledge of Microsoft Word, Excel and PowerPoint
Must have a High School Diploma or GED
Covid-19 vaccination required
Preferred
Some college or Vocational school preferred
Bilingual (English/Spanish) candidates are encouraged to apply
Company
Children's Crisis Treatment Center
Children's Crisis Treatment Center is a healthcare organization that offers behavioral health services for children and their families.
201-500 employees
H1B Sponsorship
Children's Crisis Treatment Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (25)
2024 (5)
2023 (3)
2022 (1)
2020 (2)
Funding
Current Stage
Growth StageTotal Funding
$4MKey Investors
The Pew Charitable Trusts
2023-07-13Grant· $4M
Leadership Team
Whitney Jones
Chief Financial Officer
Recent News
Philadelphia Inquirer
2023-12-20
Company data provided by crunchbase