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Colliers Engineering & Design · 1 day ago

Receptionist- Administrative Assistant

Holmdel, NJ

Full-time

Onsite

Entry Level

$18/hr - $20/hr

1+ years exp

Colliers Engineering & Design is seeking an enthusiastic, professional, and highly organized Receptionist/Administrative Assistant to join their Holmdel, NJ team. This role involves being the first point of contact for callers and visitors, managing front desk operations, and providing various administrative support tasks to ensure the office runs smoothly.

ArchitectureCivil EngineeringMechanical Engineering

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Warmly greet and assist all visitors, clients, and employees entering the office

Maintain a polished, professional, and friendly presence at the front desk at all times

Manage visitor check-ins, badges, and security protocols

Announce visitor arrival to appropriate personnel and coordinate timely pickup

Provide in-person customer service including directions, general assistance, and hospitality

Maintain control and oversight of the front door and lobby area to ensure a safe, organized, and professional environment

Answer, screen, and direct incoming calls using a multi-line phone system

Serve as a knowledgeable front-line representative of the firm, provide callers with accurate information about Colliers Engineering & Design, including office locations, services, department functions, contact guidance, and more

Offer solutions and assistance beyond simple call routing; ensure callers’ needs are met efficiently and with exceptional customer service

Take detailed messages and relay them promptly to the appropriate staff

Receive voicemails from general mailbox, forwarding on to appropriate staff

Prepare, proofread, and finalize correspondence, letters, memos, reports, and other materials

Schedule and organize meetings and conference rooms—including sending invites, managing calendars, coordinating guest instructions, and ordering food

Assist with incoming and outgoing mail, packages, and deliveries—including coordination of hand deliveries when required

Help maintain and update internal databases, directories, phone lists, and client information

Act as a liaison with Corporate Services and other internal teams to support office needs and operational continuity

Participate in process improvement efforts—identify opportunities for efficiency and support implementation of enhancements

Provide additional administrative support to office leadership and project teams as needed

Assist with 'Bagel Thursday' set up, clean up, and logistics

Other duties as assigned

Qualification

Microsoft Office Suite/O365Customer serviceProcess improvementVerbal communicationWritten communicationBasic troubleshootingAttention to detailOrganizational skillsConfidentiality

Required

High school diploma required; Associate degree, vocational training, or related education preferred

1-3+ years of related office, administrative, receptionist, or customer service experience

Strong verbal and written communication skills

Exceptional customer service orientation with a friendly, professional demeanor

Ability to prioritize, multi-task, and stay organized in a dynamic environment

Proficiency in Microsoft Office Suite/O365 (Word, Excel, Outlook)

Able to read, write, and understand English for job-related instruction and interactions

Ability to identify, analyze, communicate, and implement process improvements; a resourceful, proactive approach to challenges

Strong attention to detail and high level of reliability and punctuality

Ability to maintain confidentiality and handle sensitive information professionally

Ability to support remote management

Knowledge of office equipment and basic troubleshooting

Preferred

Associate degree, vocational training, or related education preferred

Benefits

Company paid medical, dental, and vision coverage

Paid pregnancy disability leave

Short- and long-term disability insurance

Life insurance

A company-matched 401(k)/Roth

Paid time off that includes parental and military leave

Employee referral and professional license bonuses

Reimbursement for education

A free in-house resource for hundreds of educational and self-enrichment courses

Mentorship program

Wellness program

Women’s Organization

Ongoing philanthropic opportunities

Company

Colliers Engineering & Design

Colliers Engineering is a provider of multi-discipline engineering, design, and consulting services to public and private sector clients. It is a sub-organization of Colliers.

Founded in 1984

Holmdel, New Jersey, USA

1001-5000 employees

https://colliersengineering.com

H1B Sponsorship

Colliers Engineering & Design has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (8)

2024 (7)

2023 (4)

2022 (7)

2021 (1)