Vista America · 11 hours ago
Payroll Specialist
Columbus, OH
Full-time
Hybrid
Senior Level
5+ years expVista America is an operating partner of Vista, the world’s first private aviation ecosystem. The Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with regulations, and providing administrative support to the Payroll Department.
Airlines/Aviation
Responsibilities
Process and verify payroll including new hires and terminations for assigned employee groups, ensuring accuracy and compliance with multi-state regulations
Maintain and audit payroll records, ensuring accurate processing of deductions, timecards, and employee leave balances
Support quarterly and annual payroll activities, including W-2 reviews and corrections
Assist with state and local payroll tax filings using ADP and other tools
Ensure confidentiality and data integrity of payroll information
Generate and review payroll reports for accuracy and compliance
Create and maintain payroll templates, forms, and calendars
Prepare payroll-related reports for audits and management review
Maintain organized payroll files in compliance with record retention policies
Research, resolve, and provide prompt responses to payroll-related inquiries, including paycheck issues, W-2 questions, and bonus payments
Manage the payroll department’s shared inbox and ensure timely responses
Support and train employees through training sessions and communication
Contribute to process optimization and documentation of payroll procedures
Collaborate with HR, Accounting, and Operations to resolve payroll discrepancies
Participate in special projects, audits, and other duties as assigned
Qualification
Required
High school diploma or equivalent required; associate or bachelor's degree preferred
Proven experience as a payroll specialist, payroll administrator, or in a similar role
Minimum of 5 years of multi-state payroll experience supporting large employee groups
Experience processing both exempt and non-exempt payrolls (FLSA overtime Calculations)
Strong working knowledge of payroll tax regulations, garnishments, and leave tracking
Proficiency in Microsoft Excel, Word, and PowerPoint
Strong analytical, problem-solving, and customer service skills
Ability to maintain confidentiality and handle sensitive employee information
Attention to Detail: Maintains accuracy under pressure and handles confidential data with integrity
Organization & Planning: Prioritizes workload and manages multiple tasks effectively
Collaboration: Works cooperatively with colleagues across departments
Technical Expertise: Demonstrates proficiency in payroll systems, multi-state taxation, and reporting tools
Communication: Provides clear, professional, and empathetic communication with employees at all levels
Preferred
CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferred but not required
Experience with ADP Workforce Now strongly preferred
Benefits
Medical, Dental, and Vision plans
401(k) plan with generous company match with full and immediate vesting
PTO Accrual – Increased based on years of service
Company Paid Life, Short, and Long Term Disability Insurance
Employee Assistance Programs
Mental Health Wellness Program
Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines
Company
Vista America
Vista America operates the Vista Members’ fleet in the U.S. for VistaJet and XO clients.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kelsey Ciminillo
Executive Assistant to the President/COO of Vista America
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