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UnitedMasters · 1 day ago

Executive Assistant & Workplace Experience Manager

San Francisco, CA

Full-time

Hybrid

Entry, Mid Level

$105K/yr - $125K/yr

2+ years exp

UnitedMasters is building a marketplace that connects artists, brands, and fans, empowering artists to earn and grow. The Executive Assistant & Workplace Experience Manager will support the Chief Product & Technology Officer and manage the day-to-day operations of the San Francisco office, ensuring a smooth, organized, and engaging workplace experience.

AudioMarketingMedia and EntertainmentMusicMusic Label

Responsibilities

Provide calendar support for the Chief Product & Technology Officer: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities

Support productive meetings by coordinating agendas, collecting pre-reads, and preparing meeting materials and presentations from key stakeholders

Manage sensitive matters with the highest level of confidentiality, professionalism, and discretion

Plan and manage travel arrangements for the CPTO, ensuring alignment with business objectives

Process, track, and reconcile executive expenses in a timely manner

Oversee day-to-day office operations to ensure a well-functioning, organized, and productive workplace

Serve as the primary point of contact with building management for all facility-related matters, including visitor registration, keycard access, maintenance issues, and work order submissions

Help reinforce and operationalize our 4x/week hybrid in-office policy, ensuring the office is prepared, welcoming, and fully resourced for high in-person attendance, while actively investing in a strong in-office culture through coordinating team gatherings, micro-events, and moments that bring people together

Manage the ordering of office supplies, snacks, and beverages while maintaining appropriate inventory levels

Coordinate office catering, lunches, and internal events that promote a positive and engaging workplace culture

Support onboarding by preparing workstations, IT coordination for new hires, and working with internal teams to ensure smooth onboarding

Qualification

Project managementOrganizational skillsConfidentialityOffice managementService-oriented mindsetProactive mentalityCollaborationAttention to detailPositive attitude