Moderna · 1 month ago
HR Vendor Management Partner
G&A
Full-time
Onsite
Mid Level
3+ years expModerna is a pioneering company revolutionizing medicine through mRNA technology. The HR Vendor Management Partner will support business owners in optimizing HR vendor portfolios and will be responsible for vendor management, budgeting, onboarding, invoice processing, and compliance.
BiotechnologyGeneticsHealth CareMedicalPharmaceuticalTherapeutics
Responsibilities
Coordinate with Moderna HR business, Procurement and Finance teams to support vendor management activities aligned with company goals and resource optimization
Assist in monitoring HR vendor budgets and tracking PO usage
Manage POs and track budget utilization, ensuring all requisitions align with cost centers and approved budgets
Support business owners by monitoring budget usage, submitting PO increase requests, and notifying them upon approval
Oversee monthly PO spend reporting and promptly alert stakeholders to variances or overspending trends
Onboard new vendors in the ModernaBuy database, ensuring accuracy of all information
Collaborate with Contract Facilitators to provide required details for contract creation and clarify any outstanding questions
Submit contract requests based on business owner inputs and coordinate with Contract Facilitators for additional information or clarifications
Work closely with Accounts Payable (AP) to confirm processing timelines and payment dates for HR vendor invoices (e.g., benefits, learning, staffing agencies)
Track expected payments and follow up on any missing invoices
Support communication between Moderna and external HR vendors on all payment-related matters
Educate and guide vendors through Moderna’s invoicing processes and partner with AP to improve invoice processing efficiency
Support year-end processes in collaboration with business owners, adhering to Finance deadlines
Maintain accurate documentation and ensure compliance with internal policies and audit requirements
Draft, Update and maintain Standard Operating Procedures (SOPs) for vendor management-related processes
Provide reports and summaries
Explore technologies and solutions that could enhance current vendor management processes, and propose improvements to optimize the overall experience with vendor management
Qualification
Required
Bachelor's degree required
3 years of relevant experience in vendor management / vendor payment processes
Hands-on experience with SAP systems
Proven ability to work with multiple service providers under varying terms and contracts
Working knowledge of purchase order (PO) and invoice processing
Strong ability to build collaborative relationships with diverse stakeholders
Excellent communication skills (written and verbal)
Ability to thrive in a matrix environment; flexible, collaborative, and deadline-driven
Exceptional organizational skills with attention to detail and a results-focused approach
Demonstrated ability to manage multiple tasks simultaneously and prioritize effectively
Analytical mindset with strong critical thinking and problem-solving skills
High-level proficiency in Microsoft Office Suite, especially Excel
Benefits
Quality healthcare and insurance benefits
Lifestyle Spending Accounts to create your own pathway to well-being
Free premium access to fitness, nutrition, and mindfulness classes
Family planning and adoption benefits
Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
Savings and investments
Location-specific perks and extras!
Company
Moderna
Moderna Therapeutics is a biotechnology company that specializes in vaccines and drug development.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$4.56BKey Investors
Coalition for Epidemic Preparedness InnovationsAres ManagementU.S. Department of Health & Human Services
2025-12-18Grant· $54.3M
2025-11-20Post Ipo Debt· $600M
2024-07-02Grant· $176M
Leadership Team
Stephane Bancel
Founding CEO
Kenneth Chien
Co-Founder
Recent News
legacy.thefly.com
2026-01-23
2026-01-22
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