Vie-Del Company · 1 month ago
Accounting Clerk/Grower Relations Assistant
Fresno, CA
Full-time
Onsite
Mid LevelVie-Del Company is a major producer of concentrates from grapes and other fruits, brandy, spirits, and wines. The Accounting Clerk/Grower Relations Assistant will perform a wide variety of clerical duties in the areas of grower relations, contracts reporting, chemical usage compliance reviews, and support for the grape buyer and field personnel.
Wine And Spirits
Responsibilities
As directed by the Grape Buyer and President, prepare and mail the pre-grape crush grower letter
Prepare grower contracts as directed by authorized buyer
Review grower contracts, cards and chemical application reports prior to entry into the grape crush/chemical usage systems
Obtain clarifying information from the grower
Respond to grower inquiries
Review and compare the daily grape weigh tags and delivery tickets to ensure the proper contract number is assigned to the delivery
Forward all documents to Accounting
Maintain numeric and alphabetic contract files
Prepare contract delivery tickets and distribute to the buyer or grower
Review chemical application reports for contract site to ensure no chemicals prohibited by the Company were used, all chemicals used were approved for grapes, application frequency and rates do not exceed allowable levels and dates of last applications do not prohibit grape delivery
Obtain clarification from appropriate parties
Notify Grape Buyer exceptions are noted
Complete chemical usage packet by attaching the grower card to the chemical application report
Update the contract record in the grape crush system as needed
File chemical usage packet for later entry into the chemical usage system
Enter chemical application reports into the chemical usage system
Enter grape delivery details into the system as needed
Contracts with no chemical usage are entered with a code indicating no usage
At the end of the season, balance grape delivery details as entered in the chemical usage system with the details as recorded in the grape crush system
Keep Grape Buyer informed regarding any information received impacting existing contracts, purchase opportunities, delivery scheduling and the day’s crushing delivery activities
Prepare and distribute the daily delivery schedule based on information provided by the Grape Buyer
Act as the company contact person for the Winegrape Inspection Service and Rabbi
Disseminate information as required to ensure services are provided
Report daily delivery status to the President
Coordinate with and assist the Grape Buyer in the dissemination of information to buyers, field personnel, lab personnel, production personnel and upper management
Maintain contract history files and field inspection reports for the Grape Buyers use
Respond as needed to Field personnel inquiries
Maintain routine contact during the day with the Test Stand, Weighmaster, Lab Manager and Production Supervisor to share and gather information regarding the day’s delivery schedule/status, grape quality issues, grower relationship issues and any other information impacting the day’s crush plan
Maintain records of the day’s deliveries and make contact with appropriate personnel to determine if scheduled loads will be received
Prepare reports as needed regarding delivery histories, contracted volumes, deliveries projected future deliveries and chemical usage
Prepare end of the year grape buyer statements
Resolve any reported discrepancies
Forward approved statements to Accounting for payment
Prepare end of the season report to President on chemical usage for all varieties purchased
Code sales invoices or review the coding of others
Enter sales invoices and cash receipts into the accounting system
As directed, maintain customer master files
Process (including contact with customer) credit card sales transactions and distribute related reports
Prepare the mid-month and end of the month sales and accounts receivable posting reports
Obtain customer credit reports related to customer credit applications
Enter sales invoices into the monthly sales detail Excel file, reconcile with the Production Department
General ledger at month end and prepare and distribute the monthly sales report
Help with collection calls to customers who are past due on their invoices
Code and enter vendor invoices into the accounting system
Review and reconcile vendor statements
Prepare end of year Form 1099s
Prepare the daily cash report
Maintain the check, void check and monthly cash schedules
Prepare and transmit the daily bank deposit
Transmit accounts payable checks issued reports to the bank
Set up and respond to line of credit transaction requests from affiliated companies
Enter general ledger journal entries
Reconcile general ledger accounts
Prepare distilled spirits, bonded winery and sales tax returns
Perform duties relating to the entry of data into or extracted from the MP2 system
Send and distribute faxes and maintain the fax log
Serve as the backup for the maintenance of the vendor insurance certificate schedule
Serve as the primary backup Receptionist
Perform other duties as directed
Qualification
Required
Mid Level experience in accounting or related field
Ability to perform a wide variety of clerical duties
Experience in grower relations and contracts reporting
Knowledge of chemical usage compliance reviews and reporting
Ability to prepare and mail grower letters and contracts
Experience in reviewing contracts and chemical application reports
Ability to respond to grower inquiries
Experience in maintaining numeric and alphabetic contract files
Ability to prepare and distribute daily delivery schedules
Experience in preparing reports regarding delivery histories and chemical usage
Ability to enter sales invoices and cash receipts into the accounting system
Experience in processing credit card sales transactions
Ability to prepare end of year Form 1099s
Experience in maintaining customer master files
Ability to reconcile general ledger accounts
Experience in preparing distilled spirits, bonded winery and sales tax returns
Ability to perform data entry into or extraction from the MP2 system
Ability to serve as a backup receptionist
Benefits
Excellent benefit package
Company
Vie-Del Company
Founded in 1946, Vie-Del Company is a California fruit processor, winery and distillery owned and operated by the Nury family.
Founded in 1946
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase