Occidental Roofing · 2 months ago
Executive Assistant to the CEO
Tempe, AZ
Full-time
Hybrid
New Grad, Entry, Mid Level
2+ years expOccidental Roofing is an engineering-led company focused on building the next generation of roofing solutions. The Executive Assistant to the CEO will work closely with the founder to manage his time and priorities in a high-output environment, requiring discipline and operational excellence.
Construction
Responsibilities
Maintain and organize the CEO’s calendar: scheduling meetings, coordinate agendas, book travel, and manage preparation materials
Sort, prioritize, and respond to emails promptly; draft and proof correspondence on behalf of the CEO
Triage calls, messages, Slack, and incoming requests; prioritize what’s urgent, filter noise
Assist in drafting reports, presentations, and documents as directed by the CEO
Track deliverables, deadlines, and commitments across departments
Maintain well-organized records, notes, files, and reference materials
Gather and synthesize information from internal teams and external partners to provide clear, actionable updates for the CEO
Handle day-to-day tasks and errands critical to company operations
Conduct research and gather data as needed for business initiatives
Support projects across recruiting, marketing, vendor sourcing, and operations
Organize internal meetings, leadership sessions, and team events
Qualification
Required
Bachelor's degree in Business, Engineering, Accounting, Finance, Economics, or a related field
Demonstrated leadership, initiative, or achievement in academics, athletics, internships, or other demanding environments
Exceptional organizational skills and attention to detail
Strong writing, communication, and collaboration skills
Ability to work hard, learn quickly, and deliver under pressure
2+ years experience supporting a founder, CEO, or senior executive in a fast-paced environment
5+ years administrative experience in a high-performance organization
Proven ability to manage complex calendars, communications, and shifting priorities
Strong writing and verbal communication skills
Discretion and professionalism handling confidential information
Highly organized, proactive, reliable, and adaptable
Preferred
MBA preferred but not required
Bilingual (English/Spanish) preferred but not required
Bachelor's degree preferred but not required
Bilingual (English/Spanish) preferred but not required
Benefits
Performance-based bonus.
Pro-rated paid time off (PTO).
Direct mentorship from the CEO.
Quarterly + annual performance bonuses.
Equity eligibility (available upon 12 months of service and exceeding performance targets).
Healthcare coverage.
401(k) plan.
Paid time off (PTO).
Clear path to a leadership role.
Company
Occidental Roofing
Occidental Roofing is a family-owned, locally operated, and technology-driven roofing company specializing in commercial and residential solutions.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase