ASM Global · 3 months ago
Assistant Event Manager (NASCAR)
Indianapolis, IN
Full-time
Onsite
Mid Level
3+ years expASM Global is a leading venue management company, and they are seeking an Assistant Event Manager to support the planning and execution of merchandise sales at various events. The role involves assisting the Event Manager in all aspects of event logistics, sales operations, and inventory management.
Entertainment
Responsibilities
Assist Event Manager from concept to delivery for each of our partners retail sales operations around the country
Work closely with the partner and Event Manager to ensure we are meeting and exceeding expectations all the way through the contractual agreement
Communicates sales information, customer requests, etc. to Merchandise and Partnerships team
Plan event logistics including but not limited to: event schedule (prep, set-up, during, and conclusion), travel and hotel, money management, staffing requirements, site maps, permitting (sales, tax, fire, building, etc.)
Co-analyzes sales figures to identify areas of strength and opportunities for improvement
Identifies and advises implementation of updated and development improvements. This includes updating training policies and procedures as needed
Assists Event Manager in direction and coordination of merchandise for other event/locations, as deemed necessary
Lead the inventory check-in process for the merchandise locations at the beginning of the events. This process will take place at LGM or on-site at the event/venue
Assist in merchandising locations such as trailers, kiosks or stadium stores to prepare them for up-and-coming events. Follow the lead for the Merchandise team on plannograms, templates, visual displays, pricing etc
Responsible for executing the direction and coordination of merchandise activities for LGM store locations, including: set-up, sales operations, tear-down, and staffing personnel
Oversee proper display of all merchandise in all sales locations
Hire and manage any/all extra support staff to assure maximization of sales at events (assist Event Manager with these duties when not in the lead role)
Oversee security measures of all sales locations, during business hours and after
Maintain inventory control measures ensuring we are fully stocked throughout the event to maximize sales
Perform a physical inventory of all sales locations at the conclusion of the event when required
Be accountable for all product shrinkage (lost, damage, stolen) from all sales locations during the course of the event
Assist in loading and unloading merchandise prior to, during, and at the conclusion of an event
Oversee the packing of merchandise and displays of all sales locations for transportation at the conclusion of the event (assist Event Manager with these duties when not in the lead role)
Assist with and oversee the transferring and recording of merchandise during events
Assist with merchandise sales during the event when necessary
Oversee the capturing of all sales records (assist Event Manager with these duties when not in the lead role)
Oversee the collection of cash/credit card receipts from all sales locations, keeping a watchful eye on sales trends (assist the Event Manager with these duties when not in the lead role)
Balance all funds collected at the event in which he/she manages, as well as, deposit the funds in the proper bank account at the conclusion of each business day (assist the Event Manager with these duties when not in the lead role)
Attend events as needed. Will be present throughout the duration of the event (including returning for the completion of the event in cases where inclement weather conditions prevent from completing on the scheduled days)
Adhere to and enforce Legends’ policies and procedures with all event staff both full-time and temporary
Other duties may be assigned
Qualification
Required
Two-four years industry experience required
Three to five years retail sales and cash management experience needed
This position requires that the person be highly organized, self-motivated individual who can work independently
Must have strong leadership skills, with excellent oral and written communication skills
Ability to manage people
Must be able to manage multiple tasks and priorities and easily adapt to changing situations
Must be able to travel 30-35 weeks/weekends throughout the year, an average of 8-9 days per event
Be comfortable driving solo or with a team
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several variables in standardized situations
Must be a team player
Ability to speak effectively to event personnel and Legends management
Basic knowledge of word processing, e-mail/Internet software and Excel Spreadsheet software
Preferred
Associates or four-year college degree in business, management or related field, is preferred
Benefits
Medical
Dental
Vision
Life and disability insurance
Paid vacation
401k plan
Company
ASM Global
ASM Global is the world’s leading venue management company and producer of live event experiences.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Bryce G. Townsend
Senior Vice President, Commercial Partnerships
Natalie Sharp
Vice President Commercial Partnership Activation
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