Excellus BCBS · 1 month ago
Property Management Administrator (Hybrid in Rochester, NY)
Rochester, NY
Full-time
Hybrid
Mid Level
$60K/yr - $107K/yr
3+ years expExcellus BCBS is seeking a Property Management Administrator to provide essential support to the Corporate Services and Workplace Solutions organization. This role involves managing lease administration, facility services, and leading projects to enhance departmental operations and improve the workplace experience.
Health CareHealth InsuranceNon Profit
Responsibilities
Manages documentation of lease renewals, terminations, and retirements. Ensures compliance with lease terms and financial obligations
Verifies real estate taxes and common area charges; schedule payments via LeaseQuery
Maintains accurate records of lease transactions, landlord notices, and correspondence
Submits annual tax exemption certifications to municipalities and real estate contract documents into Bright Flag
Serves as SME for LeaseQuery, resolving vendor and payment issues; maintain property data
Creates custom reports for audits and lease activity tracking
Maintains Real Estate Portfolio dashboard in PowerBI, including lease abstracts and periodic occupancy and capacity reporting
Owns SharePoint development and maintenance for departmental use
Collaborates with Accounting, Finance, and Property Management to audit operating expense billing and reconciliations
Verifies invoice accuracy and resolve billing discrepancies
Administers sublease payments and operating cost invoicing for tenants and subsidiaries
Coordinates with Facilities and management on rent adjustments for internally performed work requiring lease modifications
Acts as liaison in landlord disputes and maintain relationships with property managers
Serves as the primary customer contact for Corporate Real Estate and Facilities organization. Supports other regions as needed. Handles employee inquiries and follows-up to ensure clarification and customer satisfaction; go to person for facilities support to Governance Board meetings, Regional Advisory Board meetings, JFF activities, MicroMart and Fitness Centers
Manages vendor relationships, including contracting for services and overseeing work performed by contractors and vendors
Responsible for maintaining building access badging for the Rochester area. Maintains badging records for new and terminated employees in compliance with Corporate Policy
Exports employee photos to Interactive Organization Charts
Provides guidance and support, aligning Facility Services with customer's business needs
Leads coordination meetings to discuss and determine scope and to work with internal stakeholders and external vendors to plan facilities related support and implementation for both on-site and off-site events with both internal and external guests in mind
Be present for, and available during, on-site events
Updates internal policies, collaborates with Corporate Communications to develop Real Estate and Facilities related communications and updates Facilities webpage to inform corporate users
Acts as primary contact for Rochester based employee overflow parking
Creates Purchase Order requests and works with Facilities and Procurement teams to identify solutions for scarce or unusual Facilities related items
Manages inventory and distribution of critical items including but not limited to PPE and disinfecting supplies
Manages Corporate Real Estate & Facilities Organization electronic content to include, but not limited to, Fingertips and SharePoint. Serves as the RIM Custodian. Maintains working knowledge of conference room technology
Assists with New Employee Orientation as needed
Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies’ mission and values, adhering to the Corporate Code of Conduct, and leading to the Lifetime Way values and beliefs
Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures
Regular and reliable attendance is expected and required
Performs other functions as assigned by management
Qualification
Required
Bachelor's Degree in Business Administration or related field with 3 years or more years of experience in commercial property management or a related field
Basic financial understanding, ability to develop financial detail for operating expenses related to real estate and facilities programs. Review line-item expenses and invoices
Basic abilities to read, understand, and interpret contract language
Excellent organizational, time management, and written/oral communication skills. Demonstrated ability to prioritize and manage multiple priorities simultaneously in a fast-paced environment; ability to make decisions independently
Demonstrated strong customer service skills
Proficient computer skills including Microsoft Office suite
Proven ability to retain composure under pressure and handle confidential information with discretion
Ability to travel across the Health Plan service region for meetings and/or site visits as needed
Ability to work prolonged periods sitting and/or standing at a workstation and working on a computer
Preferred
Familiarity with LeaseQuery or similar property management software and systems preferred
Benefits
Participation in group health and/or dental insurance
Retirement plan
Wellness program
Paid time away from work
Paid holidays
Company
Excellus BCBS
Excellus BlueCross BlueShield, a nonprofit independent licensee of the BlueCross BlueShield Association, is part of a family of companies that finances and delivers vital health care services to about 1.5 million people across upstate New York.
5001-10000 employees
H1B Sponsorship
Excellus BCBS has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (18)
2023 (12)
2022 (15)
2021 (17)
2020 (20)
Funding
Current Stage
Late StageLeadership Team
Jeremy Donath
Director, Provider Reimbursement Analytics & Operations
Recent News
Rochester Business Journal
2026-01-03
Rochester Business Journal
2025-12-07
Rochester Business Journal
2025-12-05
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