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Liberty Personnel Services, Inc. · 17 hours ago

Executive Legal Assistant

New York, NY

Full-time

Hybrid

Mid, Senior Level

$100K/yr - $120K/yr

6+ years exp

Liberty Personnel Services, Inc. is a leading AM Law 100 firm with over 1000 attorneys specializing in various legal domains. They are seeking an Executive Legal Assistant to provide comprehensive administrative support to multiple partners and associates in a fast-paced, client-focused environment.

B2BConsultingHuman ResourcesInformation TechnologySmall and Medium Businesses

Growth Opportunities

Hiring Manager

Christopher McFarland

Responsibilities

Manage complex calendars, including scheduling domestic and international meetings, conference calls, court appearances, closings, and travel arrangements across multiple time zones

Coordinate extensive business travel (flights, hotels, ground transportation, visas) and prepare detailed itineraries

Prepare, edit, and proofread legal documents, correspondence, expense reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Act as the primary gatekeeper: screen calls and emails, prioritize urgent matters, and handle confidential information with absolute discretion

Organize and maintain electronic and physical filing systems (including client files, deal bibles, and matter records) in compliance with firm policies

Qualification

Executive assistant experienceMicrosoft Office SuiteIManageChrome River/InTappInteraction/CRM systemsMultitasking skillsOrganizational skillsInterpersonal skillsWritten communicationVerbal communication