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Northeastern University · 1 month ago

Sr Post Award Administrator

Boston, MA

Full-time

Onsite

Mid, Senior Level

$67K/yr - $94K/yr

4+ years exp

Northeastern University’s Research Enterprise Services (NU-RES) Hub is seeking a Senior Post Award Administrator to provide financial research administration services to Principal Investigators. The role involves collaborating with multiple departments, managing a complex portfolio of sponsored activities, and ensuring compliance with federal regulations.

Education

Growth Opportunities

No H1B

Security Clearance Required

Responsibilities

Scheduling and attending routine meetings with PIs to review account activities and projections

Processing financial and effort-related transactions; reviewing expenditures for compliance

Monitoring account balances; providing monthly or ad hoc financial reports to PIs and departments

Coordinating cost-share; requesting award extensions; supporting financial reporting and award closeout activities

Liaising with various internal and external constituents and college or department administrators to maximize efficiencies, address areas of overlap between research and non-research activity to prevent gaps or duplications, and ensure coverage of all aspects of post-award financial research administration responsibilities

Participating in and providing training to faculty, staff, or others on best practices related to post-award financial research administration

Serving as a key contributor in meetings, process improvement working groups, and other committees as needed to establish best practices, understand and improve operational efficiencies related to post-award research administration

Providing overall financial management of a complex and growing portfolio comprised of a grant, contracts, and cooperative agreements from a variety of federal and non-federal sponsor types

Monitoring account balances, term dates, and activities

Collaborating with central NU-RES offices to prepare and submit requests for prior approval requests, award extensions, post-award budget revisions, child/related funds, etc

Scheduling and attending quarterly (or more frequently, if needed) meetings with PIs to review accounts, including balances, activity, projections, terminations/closeouts

Coordinating with NU-RES subaward team on subrecipient setup, monitoring, and invoicing

Coordinating with Research Finance, Research Administration, or other units to address issues or questions relating to account setup, activity, reporting, closeout, audit, etc

Performing college/department level reconciliations of accounts

Monitoring and approving transactions, including reviewing for appropriate backup and business purposes in Concur, Workday, email, or other platforms

Reviewing and approving subrecipient invoices within the Workday financial system

Preparing and submitting cost transfer forms or other required documentation to support transactional activities

Collaborating with PIs and college to identify extra compensation availability and planning; prepare, submit, and track extra compensation requests

Running and distributing monthly account activity reports to PIs

Performing financial analysis on accounts, identifying burn rates and projections; communicating burn rates and projections to PIs and departments

Coordinating with department administrators and Research Finance on effort allocations, changes, and reporting

Seeking and attending training, meetings, etc. focused on federal regulations, research administration, or other relevant areas to keep abreast of changes and maintain fluency in areas specific to the Sr. Post Award Administrator role

Providing training and presentations, attending meetings and workshops, communicating new policies and regulations relevant to research

Participating in cross-training initiatives or workgroups as a subject matter expert or end-user to promote well-rounded perspectives, seamless transitions, and processes, to ensure adequate internal controls of research administration

Routinely participating in ongoing professional development activities with a focus on continuous professional growth

Completing ad hoc or miscellaneous projects as needed or assigned

Qualification

Research administration experienceFinancial analysisGAAP familiarityAdvanced Microsoft OfficeCustomer serviceInterpersonal skillsCommunication skillsOrganizational skillsTime managementProblem-solvingDecision makingCollaborationPresentation skills

Required

Bachelor's degree or 4-6 years relevant work experience required

Research administration experience required

Financial analysis experience, with familiarity with GAAP, Uniform Guidance, or other regulations

Active DoD Secret clearance (or other necessary level) or ability to obtain clearance at the Secret level required

Excellent analytical and problem-solving skills with exceptional attention to detail

Advanced Microsoft Office (Word, Excel, PowerPoint) skills

Able to independently learn and utilize a variety of systems, applications, and resources

Service-mindedness with proven customer service skills

Excellent written and interpersonal communication skills

Demonstrated ability to interact with tact and diplomacy with constituents at all levels of an organization

Able to create and deliver presentations and training for a diverse audience via virtual or in-person platforms via public speaking and or recorded sessions

Must be able to work effectively both independently and in a team-oriented environment

This position requires the candidate to have high-speed internet and other utilities to facilitate connectivity as a fully remote position

Additionally, as this position supports personnel and processes across multiple campuses and time zones, this position may require flexibility in scheduling accordingly to meet deadlines, provide service, or attend meetings or training