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Rubin Rudman · 1 month ago

Real Estate Legal Administrative Assistant

Boston, MA, US

Full-time

Onsite

Mid Level

$75K/yr - $105K/yr

3+ years exp

Rubin Rudman is seeking a Legal Administrative Assistant to support attorneys in the Real Estate Department. The role involves managing client files, maintaining communication with clients and attorneys, and assisting with various administrative tasks.

Consulting

Responsibilities

Opens new client matters, conduct conflict checks; maintain all files, including periodic reviews and archiving older files

Establish and maintain calendar and deadline reminder systems and meeting schedules; utilize calendar system, where applicable, assist attorney in organizing and managing multiple daily tasks

Ensure that attorney time sheets and billable time entries are recorded in a timely manner; complete and proof attorney billing, e-billing, and proformas invoices

Process incoming mail, including reviewing, sorting, scanning, dating, and otherwise organizing and routing it to appropriate parties; Manage outgoing mail ensuring it will be received on time, routing to specified or expedited delivery service as required and confirm delivery

Maintain positive contact with clients, attorneys, and staff and observe confidentiality of attorney-client matters

Work closely with administrative support staff; perform additional responsibilities as assigned; work collaboratively with other staff, paralegals, and attorneys

Qualification

Legal Administrative Assistant experienceMicrosoft Office proficiencyAttention to detailOrganizational skillsMulti-taskAdaptability to computer applicationsLaw office proceduresProficiency with office equipmentInterpersonal skillsWritten communication skillsOral communication skillsProblem solving skillsTeam player

Required

A minimum of three years of Legal Administrative Assistant experience is required

Ability to proofread typed material for contextual, grammatical, typographical or spelling errors

Excellent attention to detail to ensure high quality work product and ability to execute tasks through to completion

Strong problem solving skills

Excellent interpersonal skills and ability to communicate by phone and email, and provide information and 'customer service' with ordinary courtesy and tact

Ability to multi task and prioritize competing demands under pressure

Ability to work in a fast-paced environment with unpredictable deadlines

Ability to learn quickly and adapt to changing computer applications

Demonstrated ability to be a team player

Strong technical skills and proficiency with Microsoft Office

Excellent organizational skills

Excellent written and oral communication skills

Knowledge of law office policies and procedures and ability to work under minimal supervision

Proficiency with office equipment, including printers, copiers, faxes, transcription machines

Company

Rubin Rudman

For more than a century, Rubin Rudman has been a trusted legal partner to businesses, institutions, individuals, and families across the region and beyond.

Founded in 1919

Boston, Massachusetts, USA

51-200 employees