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Legends Global · 1 day ago

Assistant Event Manager (NASCAR)

Indianapolis, IN

Full-time

Onsite

Mid Level

3+ years exp

Legends Global is a company that specializes in managing events and merchandise sales. The Assistant Event Manager will support the Event Manager in planning, executing, and overseeing merchandise sales operations at various events across the country.

HospitalityMarketingSports

Responsibilities

Assist Event Manager from concept to delivery for each of our partners retail sales operations around the country

Work closely with the partner and Event Manager to ensure we are meeting and exceeding expectations all the way through the contractual agreement

Communicates sales information, customer requests, etc. to Merchandise and Partnerships team

Plan event logistics including but not limited to: event schedule (prep, set-up, during, and conclusion), travel and hotel, money management, staffing requirements, site maps, permitting (sales, tax, fire, building, etc.)

Co-analyzes sales figures to identify areas of strength and opportunities for improvement

Identifies and advises implementation of updated and development improvements. This includes updating training policies and procedures as needed

Assists Event Manager in direction and coordination of merchandise for other event/locations, as deemed necessary

Lead the inventory check-in process for the merchandise locations at the beginning of the events. This process will take place at LGM or on-site at the event/venue

Assist in merchandising locations such as trailers, kiosks or stadium stores to prepare them for up-and-coming events. Follow the lead for the Merchandise team on plannograms, templates, visual displays, pricing etc

Responsible for executing the direction and coordination of merchandise activities for LGM store locations, including: set-up, sales operations, tear-down, and staffing personnel

Oversee proper display of all merchandise in all sales locations

Hire and manage any/all extra support staff to assure maximization of sales at events (assist Event Manager with these duties when not in the lead role)

Oversee security measures of all sales locations, during business hours and after

Maintain inventory control measures ensuring we are fully stocked throughout the event to maximize sales

Perform a physical inventory of all sales locations at the conclusion of the event when required

Be accountable for all product shrinkage (lost, damage, stolen) from all sales locations during the course of the event

Assist in loading and unloading merchandise prior to, during, and at the conclusion of an event

Oversee the packing of merchandise and displays of all sales locations for transportation at the conclusion of the event (assist Event Manager with these duties when not in the lead role)

Assist with and oversee the transferring and recording of merchandise during events

Assist with merchandise sales during the event when necessary

Oversee the capturing of all sales records (assist Event Manager with these duties when not in the lead role)

Oversee the collection of cash/credit card receipts from all sales locations, keeping a watchful eye on sales trends (assist the Event Manager with these duties when not in the lead role)

Balance all funds collected at the event in which he/she manages, as well as, deposit the funds in the proper bank account at the conclusion of each business day (assist the Event Manager with these duties when not in the lead role)

Attend events as needed. Will be present throughout the duration of the event (including returning for the completion of the event in cases where inclement weather conditions prevent from completing on the scheduled days)

Adhere to and enforce Legends’ policies and procedures with all event staff both full-time and temporary

Other duties may be assigned

Qualification

Event logistics planningRetail sales experienceCash managementLeadership skillsCommunication skillsOrganizational skillsBasic computer skillsTeam playerProblem-solving ability