University of California, San Francisco · 2 months ago
Administrative Officer
San Francisco, CA
Full-time
Onsite
Entry Level
1+ years expThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research and education. The Administrative Officer will provide comprehensive administrative support to the department's leadership and facilitate various departmental functions and communications.
AssociationBiotechnologyEducationMedicalPharmaceutical
Responsibilities
Provides comprehensive administrative support to the CAO, Chair of the department, principal investigators, and their labs
Serves as the initial point of contact for the department and serves as onsite liaison for visitors, invited guests and new employees
Works with faculty and lab members to submit reimbursements, the CAO and Chair to facilitate department events and seminars, schedule and execute meetings, and maintain calendars, conferences rooms, etc
Handles UCPath transactions, financial journals, PCMA case support, Bearbuy purchasing, CTB website updates, emergency action plan updates, department communications (listserv and social media accounts), and special projects as assigned
Qualification
Required
Bachelor's degree in related area and / or equivalent experience / training
1+ years of related experience
Proven ability to work effectively with a wide variety of individuals and perform as part of a team
Familiarity with website creation and maintenance
Ability to use good judgement, discretion and work independently as well as part of a team
Ability to communicate effectively requests and needs to manager, faculty and other staff
Operate professionally in a fast-paced environment with multiple deadlines
Demonstrated knowledge of Mac and PC environments and peripherals including printers and copiers
Excellent follow through
Strong work ethic, initiative
Excellent demonstrated record of attendance and reliability
Ability to complete all tasks with detail and precision
Focused attention to detail
Preferred
Familiarity with UCSF reconciliation policies and procedures
Familiarity with website creation and maintenance
Familiarity with systems such as HBS, bearbuy, myexpense, connexus, my reports, peoplesoft financials
Previous experience an academic setting working with faculty, staff and learners
Company
University of California, San Francisco
University of California, San Francisco is an educational institution that focuses on medical courses.
10001+ employees
H1B Sponsorship
University of California, San Francisco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (365)
2024 (342)
2023 (308)
2022 (306)
2021 (241)
2020 (268)
Funding
Current Stage
Late StageTotal Funding
$52.45MKey Investors
California Institute for Regenerative MedicineBaldrick's FoundationNational Institute on Aging
2025-01-30Grant· $11.9M
2023-11-21Grant
2023-10-03Grant
Leadership Team
Pamela Hudson
Chief Operating Officer | Center for Digital Health Innovation
Jimmie Ye
Professor
Recent News
2026-01-13
2026-01-06
2026-01-05
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