Northwestern University · 2 days ago
Program Coordinator Senior
Evanston, IL
Full-time
Onsite
Mid, Senior Level
$62K/yr - $70K/yr
2+ years expNorthwestern University is seeking a Program Coordinator Senior to provide operational support for strategic partnership initiatives that advance interdisciplinary research and innovation in sustainability and energy. This role involves managing daily operations, overseeing budgets, and facilitating engagement with external stakeholders to ensure the success of various programs.
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Hiring Manager
Eric Noll
Responsibilities
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective
Develops, maintains & reports on quantitative and qualitative performance measures
Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties
Acts as liaison to IT to ensure technology systems are properly installed & maintained & meet the informational, analytical & computing needs of users
Ensures necessary hardware, software & network infrastructure services are appropriated from central or internal IT
Issues work order requests for maintenance, repairs & upgrades
Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units
Creates & oversees finances, budget, associated analysis & reports
Creates/enhances internal daily, monthly & annual processes & training
Reviews exceptions forms and reimbursements that require special attention
Develops fees, charges, recharge rates, etc for services
Approves funds reallocation within budget as necessary & appropriate
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations
Ensures program/project success in regard to revenue & expense goals including recruitment, participation, etc
Identifies opportunities and strategies for short- and long-term growth & expansion
Creates & implements program/project brand identity and marketing & advertising strategy
Oversees marketing of new and current programs, working with partner institutions & media to ensure marketing plan effectively targets applicants, sponsors, etc
Ensures that all advertising and marketing materials accurately represent programs
Pursues opportunities for alumni contact & solicitation
Manages development and maintenance of evaluation processes including associated metrics and key performance indicators
Reviews & analyzes outcome measurements and recommends changes & enhancements to improve program/project
Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives
Manages programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc
Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU
Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner
Supervises professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance
Responsible for pre- & post-award administration; may be completed by research administrators
Builds relationships with Principal Investigators (PIs) & NU research associated offices
Transfers knowledge & advises on research policy & procedure
Supervises payroll administration for research appointments
Researches competitor, and state-of-the art developments to enhance, improve, and innovate program curricula and delivery to better meet goals & objectives
Coordinates with program/project sponsors on the delivery of all onsite instruction and provision of logistical support
Recruits, trains and assigns faculty/instructors to teach programs
Supervises creation of components, including curriculum development, lectures, conferences, seminars, support groups, etc
Oversee development and implementation of new program/project initiatives
Manages relationships with partners, foundations, etc. and coordinates logistical support
Continually assesses and innovates program/project to achieve educational goals
Develops strategy for program/project growth and expansion
Manages & implements strategic plans
Reviews plans, meets with leadership & key faculty & staff
Provides advice & counsel & recommends changes & improvements to functional operations to better meet organizational needs & objectives
Supervises 1-2 staff
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
2 years program/project administration or other relevant experience
Strong writing and communication skills
Strong attention to detail and quality of final product
Collaborative, team, and/or service-oriented approach to supporting multiple stakeholders
Preferred
Able to set priorities, organize workflow, work independently on assigned projects, and collaborate in a hard-working, small-team environment, demonstrating an exceptional work ethic and following through on initiatives
Punctual and reliable, with the ability to meet deadlines, strive for continuous improvement, solve problems quickly, and think outside of the box
Rigorous attention to detail
Experience working in higher education
Experience/knowledge of Research, R&D, Energy and sustainability
Evidence of prior success in case-making, grant-writing, business development, partnership development, proposal development – this to government, corporations, foundations, and/or individual philanthropic donors
Drafting of editorials, policy perspectives, technology roadmaps
Knowledge/familiarity/interest in energy/sustainability (science, policy, economics, etc.), particularly with respect to one or multiple core focal areas for the Institute: Climate Science and Decarbonization, and Resilient Communities
Knowledge of energy/sustainability in various contexts and applications (policy, research, industry, commercialization) to facilitate achievement of objectives
Ability to organize panel/roundtable discussions on complex, technical topics
Ability to manage multi-faceted projects and multiple tasks simultaneously and on time
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
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