Apply on Employer Site

Cleary Gottlieb Steen & Hamilton LLP · 1 month ago

Senior Events Specialist - California

US-CA-Palo Alto

Full-time

Hybrid

Mid, Senior Level

$115K/yr - $120K/yr

5+ years exp

Cleary Gottlieb Steen & Hamilton LLP is a pioneer in globalizing the legal profession, operating as a single, integrated global partnership. The Senior Events Specialist will manage the strategic development, production, and execution of premium client experiences in California, working closely with lawyers and staff to enhance client relationships through high-profile events.

Law Practice

Responsibilities

Lead the comprehensive management of assigned events from initial concept development through post-event evaluation and reporting

Develop and maintain detailed project timelines with clear milestones, deliverables, and accountability measures

Work on a collaborative basis with relevant stakeholders and internal departments to drive 360 degree strategy across events

Manage and maintain the California Events Calendar

Develop event budgets, monitor expenses throughout event lifecycles and conduct post-event budget reconciliation

Work closely with BDMC colleagues, lawyers and other relevant stakeholders to develop targeted, strategic mailing lists so that the right clients attend the right events

Manage RSVP tracking and event attendee reports

Manage the creation, production, and publication of premium event materials, including invitations, programs, signage, name badges, and promotional materials that consistently reflect Cleary’s distinguished brand identity and attention to detail

Coordinate logistical elements including venues, F&B, security, registration management, attendee communications, on-site coordination, and contingency planning etc

Conduct thorough venue research, site visits, and selection processes to identify optimal locations that align with event objectives and budget parameters

Negotiate contracts with vendors, venues, and service providers to secure favorable terms and pricing while ensuring quality standards

Qualification

Event managementMicrosoft Office SuiteProject managementCRM platformsVirtual event platformsClient service mindsetAttention to detailOrganizational skillsCommunication skills

Required

5+ years of event management experience, preferably within a professional services firm, law firm, or corporate environment

Bachelor's degree required

Ability to work on-site on a frequent basis in each of the Northern California offices (the Peninsula or San Francisco), with one office designed as the 'home base office.'

Proven track record of successfully managing complex, multi-stakeholder events from conception through execution

Strong computer proficiency with expertise in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Proficient in virtual event platforms including Zoom webinar and meeting functionalities

Exceptional project management skills with ability to manage multiple concurrent events and competing priorities

Team-oriented approach with superior client service mindset and high attention to detail and quality

Ability to monitor emails outside of regular business hours

Flexibility to work outside standard office hours as needed to facilitate events and complete time-sensitive deliverables

Ability to remain calm under pressure and solve problems creatively in fast-paced environments

Strong organizational skills with ability to anticipate needs and proactively address challenges

Experience working independently and within cross-functional teams in a collaborative environment

Excellent oral and written communication skills

Preferred

Experience with CRM platforms such as Microsoft Dynamics and event management software such as Cvent

In-depth knowledge of the Bay Area events landscape, including premier venues, restaurants, caterers, and key vendors

Benefits

Health care benefits

Company

Cleary Gottlieb Steen & Hamilton LLP

Cleary Gottlieb is a leading international law firm, with 14 offices located in major financial centers around the world, that has helped shape the globalization of the legal profession for more than 75 years.

Founded in 1946

New York, NY, US

1001-5000 employees