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Kratos Defense and Security Solutions · 1 day ago

Administrative Assistant I-III

Sacramento, CA

Full-time

Onsite

Entry, Mid, Senior Level

$21/hr - $33/hr

2+ years exp

Kratos Defense & Security Solutions is a leading defense technology company focused on unmanned systems and various defense solutions. The Administrative Assistant provides essential administrative and staff support for departmental operations, including clerical tasks, calendar management, and special projects.

ConsultingCyber SecurityGovernmentInformation TechnologyNational SecurityPublic SafetySatellite CommunicationSecurity

Responsibilities

Ensures discreet handling of all business and maintains the highest level of confidentiality

Manages calendar events for department manager(s) and maintains shared department calendars

Make copies, collate, bind and staple documents and reports, Organize and maintain appropriate filling system

Runs routine database reports

Prioritizes duties and works on several tasks simultaneously

Updates and tracks delegated tasks to ensure progress to deadlines

Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents

Handles a variety of administrative and special project responsibilities

Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy

Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from KUAS

Assists in the coordination of workflow through staff

Other duties and projects as assigned

Performs some or all of the above duties under moderate supervision

May be on department project teams supporting administrative tasks and maintaining action items list and meeting minutes

Prepares monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements

May cross train with higher level or other department Administrative personnel to provide back-up coverage for absences and/or peak work volumes

Performs duties under minimal supervision

Drafts or prepares research reports or other documents as assigned

Utilizes PowerPoint, Excel, and Adobe to create and modify presentations, data files, and pictures

May mentor/train lower level administrative personnel within and/or across departments

Performs duties independently, raising issues to manager(s) as needed

Prepares and analyzes department metrics; prepares executive reports which may include various charts and graphs

Expertly handles a variety of administrative and special project responsibilities

Researches information and drafts or prepares research reports or other documents as assigned

Provides administrative and logistics support to VP staff meetings; makes arrangements, records items on white boards or flip charts, prepares action item minutes

Manages monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements

Assists in tracking and reconciling department budgets. May also assist VP in creating annual budget and quarterly forecasts

Qualification

Microsoft Office proficiencyOrganizational skillsConfidentiality handlingVerbalDetail orientedWritten communicationProject management skillsInterpersonal skillsProblem-solving abilityTeamworkSound decision making

Required

High school graduate or equivalent and 2+ years directly related work experience

A.S./A.A Degree in related field and 3-5+ years directly related experience. Additional experience may be considered in lieu of degree

5 years minimum directly related work experience. Additional experience may be considered in lieu of degree

Ability to maintain sensitive and confidential information as required by government standards

Ability to interact effectively with peers and supervisors

Ability to interact appropriately with the public when necessary

Ability to adhere to workplace rules

Effective interpersonal skills in all situations, including those that are stressful or involve sensitive and/or confidential matters

Detail oriented, precise, and accurate

Strong organizational skill

Ability to anticipate scheduling conflicts and recommend solutions

Ability to work both in a team environment and independently

Familiarity with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel

High degree of integrity; solid judgment and initiative

Excellent verbal and written communication skills and ability to interface well with other internal departments and outside contacts

Ability to research and solve problems resulting from the nature of tasks assigned

Proficiency with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel

Demonstrated ability to work independently with little guidance, anticipating next steps, taking initiative, exercising discretion and sound judgment and working collaboratively as a member of the team

Sound decision making ability

Ability to read, analyze and interpret business information, financial reports and contracts

Possess a high degree of business acumen and professionalism

Excellent organizational skills and proven expertise in managing and mastering details

Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Project, and Access

Able to interact with all levels of the organization

Responds well to pressure, is resourceful and efficient