Machine Sciences · 2 months ago
Executive Assistant + Office Coordinator
Tualatin, OR
Full-time
Onsite
Entry, Mid Level
2+ years expMachine Sciences is a company that specializes in producing complex machined parts for advanced technologies. They are looking for a highly organized Executive Assistant and Office Coordinator to manage front office operations and provide high-level administrative support to the CEO and management team.
AutomotiveIndustrial ManufacturingMachinery ManufacturingManufacturingTransportation
Responsibilities
Greet and assist visitors, vendors, and delivery personnel professionally and courteously
Answer and route phone calls; respond to general inquiries and emails
Manage incoming and outgoing mail, packages, and shipments
Maintain a clean, organized, and welcoming front office and reception area
Order and track office and breakroom supplies
Assist with scheduling meetings, coordinating conference room use, and preparing materials for company events
Other projects as assigned
Proactively manage the CEO’s calendar, appointments, and travel arrangements
Prepare reports, presentations, and correspondence on behalf of the CEO
Execute ad hoc or in-depth research projects as needed
Coordinate meetings, take detailed notes, and ensure follow-up on key action items
Maintain confidentiality and handle sensitive information with discretion
Support project tracking and internal coordination for strategic initiatives
Serve as a liaison between the CEO and internal departments, ensuring clear communication and task follow-through
Assist with customer relationship management, quotes, and proposals as directed
Other projects as assigned
Qualification
Required
2+ years in an administrative, office management, or executive assistant role
Strong communication, organization, and time management skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Comfortable with basic ERP, CRM, or scheduling systems
Ability to multitask, prioritize, and stay calm under pressure
Professional demeanor and strong attention to detail
Preferred
Associate's or Bachelor's degree preferred (Business Administration or related field a plus)
Manufacturing or machine shop experience strongly preferred
Benefits
A benefits package that includes top-rate medical, dental, and vision plans
Paid holidays, vacation, sick leave, and overtime opportunities
Competitive compensation plans
401k Match
A Culture Team that runs many employee events such as golf tournaments, bowling competitions, monthly lunches, etc.
Company
Machine Sciences
Machine Sciences is a CNC machine shop that expertizes in prototyping and manufacturing along with production and magnesium machining.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Viking Global Investors
2025-11-18Private Equity
Leadership Team
Brian Kemp
Chief Operating Officer
Karrson Koivisto
Chief Sales + Marketing Officer
Recent News
Company data provided by crunchbase