Nakupuna Companies · 12 hours ago
Event Coordinator/Administrator
Hampton, VA
Full-time
Onsite
Mid Level
4+ years expNakupuna Companies is a Native Hawaiian Organization (NHO)-owned family of companies focused on providing solutions to government challenges. The Event Coordinator Administrator will plan, manage, and execute high-visibility events and engagements, ensuring logistical coordination and cultural considerations are met.
Environmental ConsultingInformation TechnologyManagement Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Research, evaluate and recommend event venue options for multi-agency, multinational or coalition engagements. Use structured analytic techniques (e.g., weighted ranking) to assess venues on criteria such as cost, location, security, partner-nation access, facility support, logistics and cultural suitability
Coordinate venue negotiation and contracting, monitor venue deliverables, ensure compliance with host-nation protocol, local norms and partner-nation expectations
Develop and manage event budgets, track expenditures, liaise with finance and contracting offices to ensure adherence to funding policies and documentation standards
Plan, schedule and coordinate event logistics : travel and lodging for participants, vendor and service contracts (catering, audio/visual, IT support), transportation, security, registration, accommodation blocks, site layout, signage and event materials
Work with team to vet and clear event participants (agencies, countries, partner organizations ), manage registration and RSVP processes, develop and maintain participant lists, ensure appropriate access credentials and protocols
Develop event agendas in coordination with participating agencies and partner-nations; incorporate cultural briefings, partner-nation sensitivities, language support/interpretation as required , and ensure alignment with strategic objectives of PACAF/ACC
Provide onsite event administration and support—serve as main point of contact during event execution, coordinate vendor set-up/tear-down, troubleshoot in real time, ensure high-quality delivery and attendee satisfaction
Prepare post-event evaluations, collect feedback, analyze event effectiveness against objectives , produce after-action reports and lessons-learned briefings for senior leadership
Maintain effective working relationships with internal stakeholders (program managers, planning staff), external vendors, government and partner-nation representatives, and ensure clear communication and coordination across all parties
Qualification
Required
Bachelor's degree from an accredited institution
Minimum of 4 years of experience in event planning, coordination or program administration, preferably in a government, military or multinational environment
Demonstrated proficiency in budgeting, vendor management, event logistics, venue selection and contracting
Strong organizational, analytical and communication skills (verbal and written) with ability to meet deadlines and manage multiple priorities
Experience coordinating with multiple stakeholders including international participants, partner-nations, agencies and vendors
Proficiency with Microsoft Office applications and ability to learn new tools and systems for event collaboration
Active TS/SCI security clearance required
Must be a U.S. citizen
Ability to perform repetitive motions with the hands, wrists, and fingers
Ability to engage in and follow audible communications in emergencies
Ability to sit for prolonged periods at a desk and work on a computer
Preferred
Experience in a joint/coalition/multinational military environment (e.g., planning exercises, conferences or engagements)
Familiarity with cultural/political protocols in the Indo-Pacific region, partner-nation engagement, and event planning in multi-cultural contexts
Experience in itinerary and agenda development, multilingual support or coordination of interpretation/translation services
Demonstrated use of structured analytic techniques (e.g., weighted ranking, decision matrices) for venue or vendor selection
Experience with post-event evaluation, drafting after-action reports or lessons-learned briefings for senior leadership
Company
Nakupuna Companies
Nakupuna Companies provides management consulting services specializing in IT, facilities support, and environmental services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Greenawalt
Chief Executive Officer
Steven Wright
Chief Financial Officer
Recent News
2025-08-13
2025-06-25
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