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TitleOne · 1 day ago

Office Administrator Title and Escrow

Bozeman, MT

Full-time

Onsite

Mid Level

3+ years exp

TitleOne is a title and escrow company committed to providing a fun and energetic team environment while delivering innovative service. The Office Administrator is responsible for general reception duties, assisting the on-site Team Leader with administrative activities, and ensuring the office operations run smoothly.

Real Estate

Growth Opportunities

Responsibilities

Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department

Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable

Maintain office appearance, including cleanliness of closing rooms after each transaction

Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory

Coordinate maintenance and repairs of all office equipment

Code and review all office related bills for accuracy, contact vendors with discrepancies

Prepare daily deposit and ensure delivery to the bank

Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail

Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans

Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals

Assist on-site Team Leader in timely completion of applicable PerformanceOne activities

Troubleshoot and assist with office day-to-day issues

Qualification

Office administration experienceComputer proficiencyOrganizational skillsData entryCommunication skillsMulti-taskingTeamworkSelf-motivatedDetail oriented