Apply on Employer Site

SPREEAI · 1 day ago

Executive Assistant to CEO (NY)

New York, NY

Full-time

Onsite

Mid Level

3+ years exp

SpreeAI is a fast-growing, innovative AI company at the forefront of fashion and e-commerce, revolutionizing how consumers engage with fashion. The role of Executive Assistant to the CEO involves providing comprehensive professional and personal support, managing schedules, communications, and logistics to ensure the CEO's success in a dynamic startup environment.

Artificial Intelligence (AI)E-CommerceMachine Learning

Responsibilities

Manage the CEO’s professional and personal schedule, including calendars, agendas, email and phone correspondence, client/vendor meetings, and other logistical arrangements

Handle written and verbal communications on behalf of the CEO in a timely, professional manner, ensuring seamless coordination with internal teams and external stakeholders

Collaborate closely with various departments at SpreeAI to support high-level operations and act as a bridge between the CEO and the wider team

Coordinate complex calendars and meetings, managing the flow of information to and from the CEO while keeping the CEO’s best interests in mind

Arrange and oversee all aspects of the CEO’s travel plans – including flights, accommodations, and transportation – and accompany the CEO on trips to ensure all logistics and needs are handled smoothly

Provide comprehensive administrative support, such as preparing meeting notes and presentations, managing monthly expense reports and budgeting, and handling any ad hoc tasks or projects to facilitate smooth operations

Proactively follow up on pending tasks and executive directives to ensure initiatives are executed on time and nothing falls through the cracks

Serve as the 'hands and feet' of the CEO for personal errands and tasks, both planned and on-the-fly, to help the executive stay focused on business priorities

Manage personal logistics for the CEO, including overseeing household needs (coordination with household staff, vendors, or contractors), arranging for maintenance or services, handling personal shopping or gifts, and managing mail and deliveries

Keep the CEO’s personal and work environments (home, office, travel accommodations, etc.) organized, clean, and well-maintained at all times

Book reservations (travel, restaurants, events) and conduct thorough research for any personal or professional needs. Anticipate the CEO’s needs in advance and ensure all preparations are in place to meet them

Qualification

Executive Assistant experienceTechnical ProficiencyCommunication skillsEmotional IntelligenceAdaptabilityMultitaskingConfidentialityCalm Under Pressure

Required

Must be based in the New York City area

3–5 years of experience as an Executive Assistant (or in a comparable executive support role), preferably in a startup or high-growth company environment, with a strong grasp of startup culture and its fast-paced demands

Willingness and ability to travel frequently alongside the CEO, including internationally, often on short notice. A valid passport and ability to accommodate frequent business travel is required

Excellent verbal and written communication skills, and a cooperative attitude for working closely with team members at all levels

High level of emotional intelligence, cultural sensitivity, and the ability to handle interpersonal relationships judiciously and empathetically

Ability to remain calm, composed, and effective in high-pressure or rapidly changing situations

Adapts quickly to the CEO's work style and preferences; able to pivot and adjust plans based on immediate priorities and feedback

Proven ability to maintain strict confidentiality and uphold integrity in handling sensitive information and tasks

Proficiency with office and productivity tools such as Microsoft Office (Excel, Word, PowerPoint), Google Workspace, Slack, and other relevant software