The Wall Street Journal · 2 months ago
Administrative Assistant, Opinion
NYC - 1211 Ave of the Americas
Full-time
Onsite
Mid Level
$70K/yr - $85K/yr
3+ years expThe Wall Street Journal is a global news organization that provides leading news, information, commentary and analysis. The role of Administrative Assistant in the Opinion section involves supporting the team’s operations through various administrative tasks, coordinating meetings, and assisting with editorial processes.
FinanceFinancial ServicesInternet
Responsibilities
Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of employees, assisting with department internship programs and award submissions, etc
Assist Opinion’s Managing Editor and her team with administrative work, including correspondence, calendar management, travel booking, scheduling, coordinating meetings (scheduling, set ups and hospitality), event logistics, assisting editors with expense report preparation, invoice management
Meetings coordination - handle most of the domestic editorial meetings for the editorial board members (scheduling, set-up, greeting guests, arrangements for refreshments/catering, coordinating with Reception and Security, etc.)
Perform key administrative tasks for the Review and Outlook (rando) section including maintaining an organized file system, updating and distribution of daily rando lineups, tracking the bylines for the editorial staff and outside contributors, keeping meticulous records of unbylined content, and coordinating and producing the quarterly EditLog report
Mobile device ordering for Editorial staff - handle all mobile phone issues, order new phones, replacements, etc. Coordinate with IT as needed
Provide support and assistance to Editorial staff with expense accounting questions and issues, including guidance on proper Concur expense report preparation and T&E policy questions
Communicate and collaborate with team members to ensure seamless maintenance of office operations. This requires backing up team members during scheduled and unscheduled time off and leaves
Assist with Editorial Board members participation in journalism events and quadrennial national presidential conventions
Sort and deliver mail to the appropriate recipients in the office; open book galleys and review copies for the Books team
Qualification
Required
3+ years of proven administrative experience
Strong teamwork and collaboration skills are a must
Very detail-oriented with strong organizational skills
Excellent verbal and written communication skills
Ability to prioritize jobs, manage time, and work independently
Familiarity with using video conferencing
Copy editing and proofreading experience
Ability to communicate effectively and appropriately with a professional demeanor when dealing with VIP guests of the editorial board
Concur, Excel, SAP, Zoom, proficiency in G-Suite (Gmail, Google Calendar scheduling, Google Drive, Google Docs & Sheets, etc.)
Preferred
Undergraduate degree is preferred
Familiar with WSJ Editorial Page is a plus
Knowledge of and interest in current events
Benefits
Comprehensive and highly competitive benefits package
Physical health
Retirement and savings
Caregiving
Emotional wellbeing
Transportation
Elective benefits
Company
The Wall Street Journal
Winner of 40 Pulitzer Prizes for outstanding journalism, The Wall Street Journal includes coverage of U.S.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.49M2015-03-31Angel· $0.49M
Leadership Team
Nitin Rakesh
Member, CEO Council
Oren Zaslansky
Member, CEO Council
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