John H. Carter Company, Inc. ยท 16 hours ago
Executive Assistant
Metairie, LA
Full-time
Onsite
Senior Level
5+ years expJohn H. Carter Company, Inc. is seeking an Executive Assistant to provide high-level administrative and operational support to the President and executive team. The role involves managing communications, coordinating meetings and events, supervising administrative staff, and ensuring the efficient operation of the executive office.
ComputerConsumer ElectronicsInformation TechnologyManufacturingVirtual Reality
Hiring Manager
Carrie Harper
Responsibilities
Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting
Review, prepare, and process expense reports for the President and office
Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices
Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained
Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses
Respond to and assign live chat requests from the company website
Draft, proofread, and distribute executive communications, announcements, and meeting materials
Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages
Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings
Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities
Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports
Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged
Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution
Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons
Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team
Maintain and distribute daily and monthly sales reports by branch
Track and compile survey data, employee feedback, and departmental statistics for executive review
Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates
Assist with product recall, safety, and compliance notifications as directed by management
Manage onboarding communications for new Cardata drivers, including database updates and welcome packets
Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates
Review and approve vendor invoices and purchases related to office supplies, travel, and special events
Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage
Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs
Provide backup coverage for front desk and switchboard operations as needed
Maintain confidential files, documents, and correspondence for the President and executive office
Perform additional administrative or special projects as assigned by the President
Qualification
Required
5+ years of executive-level administrative experience, preferably supporting C-suite or senior leadership
Experience coordinating corporate events, meetings, and communications
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and Smartsheet
Preferred
Associate or bachelor's degree in business administration, Communications, or a related field preferred
Significant executive-level administrative experience may be accepted in lieu of a degree
Company
John H. Carter Company, Inc.
John H. Carter Company is an industrial automation company providing DeltaV process control systems and instrumentation solutions.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase