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CG Life · 1 month ago

Associate Project Director

United States

Full-time

Remote

Senior Level, Lead/Staff, Director/Executive

$105K/yr - $135K/yr

6+ years exp

CG Life is a strategic agency specializing in project management and marketing for the pharmaceutical industry. The Associate Project Director is responsible for the planning, execution, and oversight of complex projects, ensuring they are delivered on time and within budget while maintaining quality standards.

Marketing & Advertising

Culture & Values

H1B Sponsor Likely

Responsibilities

Own the tactical planning, activation, and effective execution of work for a large 6-8M account or 2-3 brands or a franchises

Oversee and guide a team in developing and executing tactical project plans, ensuring proactive project activation and seamless implementation across all projects within an assigned account

Develop and maintain detailed and accurate tactical plans, driving successful implementation across all assigned projects

Own project facilitation throughout the entire lifecycle, navigating ambiguity, problem-solving, and proactively driving resolutions without assistance

Oversee and guide a team in project scheduling, estimation, scope management, budget tracking, and forecasting, making strategic decisions when issues arise

Ensure all projects within an assigned team are effectively estimated, preparing and reviewing initial project estimates, change orders, and complex annual scopes of work

Own budget management from start to finish—aligning initial estimates to project plans, updating budgets to align with changes in scope, and partnering with finance through revenue reconciliation processes

Ensure all projects within the team are effectively scheduled, resourced, and delivered on time and within scope and budget—or escalate risks as needed driving the team to align on solutions and next steps

Oversee the forecasting process for an assigned book of work, making strategic decisions regarding resourcing conflicts and capacity planning

Document key decisions and provide clear recommendations to maintain project alignment and efficiency

Analyze project health, identifying risks and actionable solutions

Foster a culture of collaboration, trust, and accountability while motivating and supporting internal stakeholders

Identify and address team dynamics, risks, and challenges—escalating when necessary for smooth project execution

Set the tone for positive team interactions through proactive, transparent, and empathetic communication

Adapt communication styles to suit different audiences, ensuring clarity and alignment with objectives

Support strategic internal communications and presentations, particularly for leadership and operational initiatives

Oversee the maintenance of strong client relationships, ensuring the overall health of project management client interactions across an assigned team

Act as a key client point of contact for both executional and strategic project-related communications, translating complex ideas into actionable plans

Engage in senior-level client presentations, strategic discussions, and new business opportunities

Proactively identify and mitigate client relationship risks with diplomacy and professionalism

Champion the use of existing tools, templates, and processes to ensure consistency and efficiency

Identify opportunities for process improvement and work with leadership to implement best practices

Lead by example, setting the standard for professionalism, problem-solving, and collaboration

Provide training, mentorship, and onboarding support for new team members

Act as a subject matter expert on project management best practices, ensuring operational excellence

Support team resourcing decisions and contribute to departmental strategy and growth initiatives

Effectively manages, guides, and coaches direct reports by staying involved in their development and providing valuable feedback, guidance, and encouragement

Takes an active role in mentoring junior team members on best practices and client handling and alerts them to opportunities for mentorship across CG Life to achieve career goals

Escalation point for a team of Senior Project Managers, Project Managers, and Coordinators, ensuring expectations are met as well as strategic guidance and problem-solving support

Contributes to staffing planning for client accounts

Qualification

Pharma client experienceMulti-channel marketingFinancial oversightProject management expertiseProject management toolsCommunication skillsOrganizational skillsProblem-solving skillsMeeting managementMicrosoft Office SuiteTeam leadershipMentorshipAttention to detail

Required

6+ years of experience in agency and/or project management at an integrated advertising agency, with 3+ years at the Senior Project Management level or above

Experience working with AOR or D/AOR clients within pharma strongly preferred

Multi-channel marketing expertise, including media planning and execution

Financial responsibility for up to $3M in revenue and oversight for up to $8M

Proven ability to lead complex projects, integrated campaigns, and large-scale product launches

Highly collaborative and solution-oriented, with the ability to juggle multiple projects while maintaining professionalism, humor, and tact

Exceptional communication skills, with the ability to engage stakeholders at all levels, inspire teamwork, and lead with confidence

Strong organizational and prioritization skills, breaking down work into clear, actionable steps

Proactive problem-solver, skilled at anticipating roadblocks, mitigating risks, and driving solutions—especially in fast-paced, high-stakes environments

Expertise in project management tools and methodologies, including risk management, scope management, and change management

Skilled in meeting management and facilitation, keeping discussions on track and guiding teams toward clear decisions

Strong attention to detail and follow-through in all aspects of project execution

Proficient in Microsoft Office Suite and other relevant project management software

Preferred

Experience working with AOR or D/AOR clients within pharma strongly preferred

Experience with software development life cycles, web technologies, creative design processes, and digital strategy preferred

Benefits

Medical, Dental & Vision Insurance. We cover a generous portion of employee contributions

401K plan. We invest in present and future you, which is why we offer a generous match and immediate vesting on our plan

Parental Leave. Generous paid time off for parents to bond with their newest addition

Professional Development. Each employee has an annual budget to allocate to professional development opportunities. Employees are encouraged to take a workshop, attend a webinar, join associations, and do anything else that will help them grow in their careers.

Flexible time off

Life insurance

LTD

A robust employee assistance program

Company

CG Life

CG Life is a different breed of agency, built for the unique challenges of bringing precision medicine to market.

Founded in 2003

Chicago, IL, US

51-200 employees

https://www.cglife.com/

H1B Sponsorship

CG Life has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)