University of Chicago · 2 months ago
People and Culture Operations Associate
Chicago, IL
Full-time
Hybrid
Entry, Mid Level
$68K/yr - $80K/yr
2+ years expThe University of Chicago is a prestigious institution dedicated to engaging its community through various initiatives. The People and Culture Operations Associate plays a vital role in supporting the team by handling operational and administrative tasks, ensuring compliance with policies, and enhancing employee engagement through effective event coordination.
Higher Education
Responsibilities
Facilitates and promotes recommendations on People and Culture processes, including data entry, recruitment activities, written and electronic communications, proofreading, and interview scheduling. Contributes to the development and implementation of policies and procedures for recruitment coordination, data management, internal communications, and event logistics to ensure consistency, efficiency, and compliance with institutional standards
Acts as the primary backup for the intranet and staff newsletter, exercising autonomy in developing content, collaborating on design and layout, and ensuring timely revisions and updates
Supports development of project timelines across People and Culture team work efforts, including providing materials and follow-up to project stakeholders
Manages tokens and giveaways for People and Culture programs, including developing policies and procedures, maintaining inventory, placing orders, and advising colleagues on appropriate items for programs of varying scope and scale. Oversees domestic packaging and shipping needs
Coordinates the scheduling of sessions and events, including onboarding, training sessions, meetings, and other programs to ensure sessions supports employee engagement, program success, runs efficiently, and meet organizational needs
Develops and manages social media job postings and collaborates with IT and leadership teams to create content for digital signage. Designs and formats engaging visual materials that enhance visibility across platforms while maintaining alignment with the University’s brand
Submits purchase orders (POs) and vendor invoices for processing and payment for the People and Culture Team; supports monitoring of the budget affiliated with operating costs, and develops tracking systems that monitor spend and projections
Supports staff events and programs, including coordinating logistics, arranging catering, and preparing and distributing presentation materials. Provides day-of support to ensure events run smoothly and deliver a positive participant experience
Monitors team inboxes, responding to or forwarding emails as appropriate. Provides calendar support to team leadership as needed
Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions
Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit
Researches and analyzes data to create reports, and may create other reports for grants and contracts
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to Advancement, including Phoenix, the University's Donor Relationship Management System
Proficient in a Microsoft Windows computer environment, especially Microsoft Outlook, Word, Excel, PowerPoint and Access
Resume/CV (required)
Cover Letter addressed to the Hiring Committee (required)
Preferred
Bachelor's degree
Minimum two years of administrative, office management, or other professional experience in a fast-paced, complex office environment
Background managing cross-team projects
Minimum one year of experience developing and monitoring budgets
Minimum one year of experience planning and executing events
Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively. Explain complex ideas clearly and simply
Manage confidential information with discretion and tact
Act with integrity, professionalism, and confidentiality
Work collegially and collaboratively in a team setting
Self-motivated and take initiative
Prioritize multiple projects and independently follow through with detail
Benefits
Health, retirement, and paid time off
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
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2025-10-23
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