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USAJOBS · 1 month ago

Health System Specialist - Staff Assistant

Iowa City, Iowa, USA

Full-time

Onsite

Mid, Senior Level

$61K/yr - $96K/yr

1+ years exp

USAJOBS is seeking a Health System Specialist to oversee and manage various administrative functions for the Iowa City VA Healthcare System. The role involves coordinating HR functions, budget management, and performance improvement projects to ensure compliance and efficiency within the organization.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Monitors subordinate program performance and operations to maintain awareness of major problems and projects, prioritize solutions, and ensure resolution

Consolidates a range of performance, quality, and compliance data, metrics, and reports to develop analytical and project summaries, action plans, recommendations, and responses for review by or signature of the Assistant Director

Monitors agency policies and instructions, program guidance, and other regulatory requirements to ensure local policies, procedures, schedules, and activities are compliant

Serves on various councils and committees including the Leadership Executive Board, Resource Management Committee, Occupational Health Council, Environment of Care Committee, and Patient Experience Committee to collect and provide information, and coordinate projects

Administers the budget for 10 Fund Control Points related to subordinate services and program segments

Serves as an alternate Contract Officer Representative (COR) for the Assistant Director

Manages the initiation and preparation of procurements to secure adequate resources

Approving Official for the Purchase Card Holder

Oversees property management and prepares necessary documents to accession and de-accession of property

Performs duties supporting Assistant Director's Office; developing performance standards, writing position descriptions, evaluating work performance, and hearing and resolving complaints from Assistant Director Direct reports

Coordinates a variety of HR actions, requests, and requirements

Qualification

Health care administrationBudget managementProject managementHR functionsRegulatory complianceQuality assuranceTechnical competenceInterpersonal skills

Required

You must be a U.S. Citizen to apply for this job

Selective Service Registration is required for males born after 12/31/1959

Subject to background/security investigation

Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/25/2025

GS-09 Grade Level: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-07) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health Systems Specialist

Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement

At this level, applicants would have obtained this experience working within a health care setting; working directly with healthcare professionals and other administrators to perform HR functions; and experience performing administrative functions such as preparing agendas, providing meeting minutes, and timekeeping

GS-11 Grade Level: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-09) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health Systems Specialist

Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities

At this level, applicants would have obtained this experience working within a health care setting; working directly with healthcare professionals and other administrators to perform HR functions; experience performing administrative functions such as preparing agendas, providing meeting minutes, and timekeeping; analyzes and synthesizes data from diverse data systems to improve business processes; and collecting budget information

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D., equivalent doctoral degree, three (3) full years of progressively higher-level graduate education leading to such a degree, or LL.M in the related field of the position to be filled (i.e., hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration)

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications

A transcript must be submitted with your application if you are basing all or part of your qualifications on education