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Fontainebleau Miami Beach · 1 month ago

Engineering | Administrative Assistant

US-FL-Miami Beach

Full-time

Onsite

Senior Level

5+ years exp

Fontainebleau Miami Beach is a historically significant hotel that blends glamour and modern luxury. The Engineering Administrative Assistant role involves providing administrative and secretarial support, including financial record keeping, scheduling, and coordinating meetings. Independent judgment is required for planning and organizing a diversified workload.

Hospitality

Growth Opportunities

Responsibilities

Answer telephones and transfer to appropriate staff member

Create and modify documents using Microsoft Office

Maintain confidentiality in all aspects of client, staff and agency information

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

Maintain hard copy and electronic filing system

Research, price, and purchase office furniture and supplies

Setup and coordinate meetings and conferences

Support staff in assigned project based work

Prepare responses to correspondence containing routine inquiries

Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs

Collect and maintain inventory of office equipment and supplies

Arrange for the repair and maintenance of office equipment

Other duties as assigned

Qualification

Microsoft OfficeQuickBooksRecords managementAnalytical skillsProblem-solving skillsCommunication skillsOrganizational skills

Required

Computer literate

Good writing, analytical and problem-solving skills

Knowledge of principles and practices of organization, planning, records management, and general administration

Ability to communicate effectively and establish and maintain effective working relationships with staff

High school education or equivalent

Five years experience as an administrative assistant or office administrator with increasing responsibilities in a high volume environment

Company

Fontainebleau Miami Beach

"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART." - Morris Lapidus A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau Miami Beach reinvents the original vision of legendary architect Morris Lapidus – a stage where everyone plays their unique part.

Founded in 1954

Miami Beach, Florida, USA

1001-5000 employees