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East Valley Community Health Center · 1 month ago

Staff Accountant - Grants

Pomona, CA

Full-time

Onsite

Entry, Mid Level

$72K/yr - $78K/yr

2+ years exp

East Valley Community Health Center Inc. is seeking a Staff Accountant who will be responsible for grants administration, accounting, and financial analysis. The role involves ensuring compliance with funding agency guidance, preparing financial reports, and collaborating with various departments to support effective program implementation.

Health CareNon Profit

Responsibilities

Performs contract and grant post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes and associated communications with customers, reconciliations, and re-budgeting; communicates with fiscal contacts at funding source for problem resolution and information gathering

Performs grant closeout functions required by grant and contract sponsors, including but not limited to reconciliations, financial status reports, final invoices, purchase order liquidations, zeroing out budgets, and final reporting

Prepares agency-specific invoicing, budgets, budget modifications, and project cost reports. Coordinates timely submission to multiple agencies. Prepares comprehensive and detailed reports

Assists Program Managers/Directors in planning for the effective and appropriate use of all their grant project funds in adherence with contract terms and conditions

Collaborates with the Payroll Specialist, Accounting Associate, and Accounting Assistant to ensure that all AP and Payroll activity is posted accurately and allocated in accordance with the approved cost allocation plan, program, and annual budgets

Plans, coordinates, and resolves accounting/grant matters internally with other accounting department staff, internal departments, Program Management, as well as external funding agencies and grantors

Reconciles financial information, identifies variances, investigates, resolves accounting errors or discrepancies, ensures that properly documented adjustments are made, and reviews financial documentation to ensure compliance

Develops cost projections, recommends adjustments, and assists with financial tracking and controls

Works closely with all finance team members including Patient Billing, AP, and Payroll to find ways to make improvements, perform tasks in line with industry best practices, and to support the goals and mission of EVCHC

Collaborates and provides support on audits required by funding agencies or authorities; provides required documentation and assistance for internal/external audits of agency funded activities

Ensures timely receipt and appropriate application of AR payments. Communicates with grantors on outstanding balances

Proactively identifies problem accounts and meets with respective Program Managers, as needed, to assist in projecting cost overruns and/or under expenditures to ensure the award is spent in a timely manner without deficit or remaining/minimal surplus. Provides recommendations for viable solutions

Strengthens personal internal and external communications with staff at all levels throughout EVCHC to ensure clear understanding and documentation; creates and promotes a positive and supportive work environment

Manages appropriate time allocation of staff to grants. Reviews, monitors, and approves grant related payroll activity. Communicates with Payroll as needed to ensure that grant payroll activity is processed and posted properly. Prepares adjusting journal entries as needed

Provides analysis on various accounting issues and prepares complex accounting projects

Prepares monthly journal entries based on the accrual method of accounting in accordance with FQHC guidelines and GAAP

Reconciles grant revenue and receivable account (Balance Sheet/Income Statement). Investigates and resolves other general ledger account variances as assigned and assists with preparation and tracking of grant application budgets

Assists the Accounting Manager and CFO in the month-end closing process, the development of agency grant project budgets, and in the production of monthly financial statements and reports

Qualification

Grant accountingFinancial reportingBudget developmentGAAP complianceOMB Uniform GuidanceExcel proficiencyCost accountingOrganizational agilityCommunication skillsProblem-solvingTime managementTeam collaboration

Required

Bachelor's Degree in Accounting, Finance or a related quantitative/business degree

A minimum of 2-3 years' equivalent experience working with non-profit organizations, government funded contracts and grants, and/or other complex contracts and projects requiring high scrutiny and detailed financial administration

Ability to learn and develop understanding of applicable federal, state, county, local, agency and EVCHC's regulations, policies, and guidelines

Able to streamline and automate accounting processes & procedures and efficiently identify, research, and resolve problems in a timely manner

Able to interpret, communicate, and discuss applicable regulations and guidelines

Ability to independently gather, organize, and perform accounting related analysis with minimal supervision and guidance

Ability to communicate effectively and succinctly both verbally and in writing

Ability to handle ambiguity, strategize, and have flexibility to handle multiple concurrent tasks and changing priorities. Submitting projects and deadlines on time without compromising quality or accuracy

Manage diverse relationships and provide excellent service with integrity and professionalism

Exemplifies Organizational Agility by understanding the organization, knowing how to get work done both through formal and informal channels, understanding the reasoning behind policies, practices, and procedures

Preferred

Cost, project/program or grant accounting, contract compliance experience preferred

Extensive experience with: OMB Uniform Guidance, Generally Accepted Accounting Principles (GAAP), and/or Federally Qualified Health Centers (FQHC), highly preferred

Experience with Health Resources and Services Administration (HRSA), LA County Department of Public Health or DHS/DHHS/DHSP, Medicare, and/or Medi-Cal programs a big plus

Familiarity with Blackbaud Financial Edge NXT preferred

Strong Excel experience highly preferred (i.e., pivot tables, VLOOKUPs, and other advanced formulas)

Experience in preparing Dashboards a big plus