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ECLARO · 1 hour ago

Program Coordinator

White Plains, NY

Contract

Onsite

New Grad, Entry Level

ECLARO is a national leader in energy efficiency and clean energy technology, seeking a Program Coordinator for their client. The role involves supporting daily activities, assisting in project planning and coordination, and contributing to the successful implementation of projects and initiatives.

Staffing & Recruiting

Responsibilities

Assisting in project planning and coordination: Collaborate with the Project Manager to create project plans, define project scope, and coordinate project activities

Documentation and reporting: Maintain project documentation, including meeting minutes, progress reports, and project timelines / schedules. Ensure timely reporting of project milestones to stakeholders

Communication and collaboration: Facilitate effective communication between cross-functional team members, stakeholders, and vendors. Coordinate meetings, prepare agendas, and ensure follow-up actions are taken

Risk management: Identify potential risks and issues that may impact the project. Assist in the development of mitigation strategies and contingency plans

Quality assurance: Monitor project deliverables and ensure they meet defined quality standards. Assist in conducting quality reviews and implementing corrective actions when necessary

Resource coordination: Assist in resource allocation and tracking. Coordinate with different teams and departments to ensure the availability of resources required for the project

Research and analysis: Conduct research (quantitative & qualitative), under management guidance, on project-related topics and contribute to data analysis for informed decision-making

Content development and management: Assist internal stakeholders to develop and manage content for business-related intranet sites. This includes updating content, ensuring its relevance and accuracy, and organize information in a user-friendly manner

Ad hoc support: Assist the Business Unit head and Project Manager with various tasks, such as preparing presentations, organizing project-related events, managing project-related documentation, calendar and travel requests

Qualification

Project managementOrganizational skillsCommunication skillsAnalytical skillsResearch skillsBasic technical understandingAttention to detailProblem-solving skillsCollaborationTeamworkTime managementAdaptabilityConfidentiality

Required

Ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well-organized

Strong verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendors

Meticulous in documenting project information, tracking progress, and identifying potential issues

Ability to analyze situations, identify solutions, and make recommendations for resolutions when faced with challenges or obstacles

Work effectively with cross-functional teams, promote a positive team environment, and foster collaboration

Efficiently manage time and resources to meet project deadlines and deliverables

Flexible and open to change as projects evolve, adjusting plans accordingly

Familiarity with project management principles and tools. Proficiency in using project management software is a plus

Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality. Respect for privacy and the ability to adhere to confidentiality protocols and policies

Demonstrates the ability to analyze data, perform basic quantitative analysis, and interpret information to support decision-making. Willingness to learn and further develop analytical skills

The ability to gather relevant information and analyze data to support project-related activities and present research findings in a clear and concise manner