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Penn State University · 1 month ago

Events & Rental Management Intern

Penn State University Park

Internship

Onsite

Intern

The Pennsylvania State University is offering a paid summer internship for undergraduates, graduate students, and recent graduates interested in event management. The role involves gaining hands-on experience in event management and customer service while working closely with the Events & Rentals Manager to coordinate various aspects of events at the Arboretum.

Higher Education

Responsibilities

Attend event meetings alongside the Events & Rentals Manager and client to walk through the details of the event, answer questions, generate ideas, and outline garden and event rules, regulations, and guidelines

Create and maintain up-to-date timelines for each rental event, including creating or adjusting event diagrams, layouts, and maps

Communicate timelines, rules and regulations, and event logistics (including items of special notice) to event vendors. This may include collecting certificates of insurance and licensing for caterers, when applicable

Coordinate venue setup and teardown, including event and directional signage and placement of ropes and stanchions, while preserving the integrity of the property and meeting the clients’ needs

Assist with event risk assessment and coordination of emergency response as needed (e.g. inclement weather, medical emergencies)

Collaborate with the Volunteer Program Manager in the administration of scheduling, overseeing, and coordinating our diverse volunteer workforce

Maintain a solution-oriented mindset in response to last-minute changes and provide guest feedback for enhancing rental areas and guest experience

Act as an informal “garden guide” for guests with common and general Arboretum knowledge and enthusiasm, while upholding DEIB confidence

Qualification

Event managementCustomer serviceMicrosoft OfficeOrganizational skillsAttention to detailPublic relationsVolunteer managementCommunication skills

Required

Applicants should be undergraduates, graduate students, or recent graduates

Resume or CV

Cover letter

Two professional references with a strong preference for at least one reference providing a written letter of recommendation

Preferred

Demonstrate professional customer service skills

Desire to learn

Strong organizational skills

Attention to detail

Familiarity with the Microsoft Office suite

Company

Penn State University

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.

Founded in 1855

University Park, pa, US

10001+ employees

http://psu.edu

Funding

Current Stage

Late Stage

Leadership Team

Hamza Jamjoom

Co-Founder - Arts & Architecture Student Council

Kara Pytko

Co-founder of Virtual Scientist Webinar Series

Company data provided by crunchbase