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Ice Miller LLP · 14 hours ago

Senior Intellectual Property Docketing Specialist

Baltimore, MD

Full-time

Onsite

Senior Level, Lead/Staff

$80K/yr - $100K/yr

10+ years exp

Ice Miller LLP is a law firm seeking a Senior Intellectual Property Docketing Specialist. The role involves maintaining data in the docketing database, processing correspondence, and ensuring deadlines are met while maintaining confidentiality.

ConsultingLegal

No H1B

Responsibilities

Review, analyze, and process incoming correspondence and input data in the Firm’s docketing database; docket dates in connection with patent and trademark application filings, formalities, substantive actions, maintenance fees

Download electronic correspondence and/or circulates incoming communications from USPTO, WIPO, foreign patent offices, or foreign agents to appropriate attorney teams in accordance with firm’s IP Procedure and Docket Manual

Open new records in patent and trademark docket database

Prepare and distribute firm-standard and custom docket reports

Proactively monitor due dates to ensure deadlines are timely met, including daily monitoring for final deadlines

Assist with file intake and transfers in connection with new clients, attorney hires, or change in counsel

Evaluate and respond to internal docketing-related inquiries

Coordinate monitoring and payment of patent annuities and maintenance fees

Participate in docket team meetings and meetings pertaining to special firm projects

Provide back-up support to other docket specialists as needed

Assist with IP projects and other related items as needed

Qualification

Intellectual Property DocketingPatentTrademark ProceduresDocketing Software CPiDocketing Software AltLegalResearch SkillsAttention to DetailMicrosoft OutlookMicrosoft WordMicrosoft ExcelCommunication SkillsTeamworkConfidentialityOrganizational Skills

Required

Advanced knowledge of domestic and international patent and/or trademark prosecution rules, procedures, and terminology; experience with docketing PTAB and TTAB matters

Proven ability to docket consistently; ability to identify similar types of actions despite varying terminology across foreign jurisdictions, identifying the appropriate action from pre-set Actions, and docketing accordingly to ensure consistency

Adept at researching and navigating patent and trademark office websites such as Patent Center, Trademark Center, WIPO, ESPACE, IP offices from foreign jurisdictions and other sources of patent and trademark information

Ability to independently determine priority dates, calculate due dates, and verify terms in docketing database

Experience with intellectual property docketing software systems, preferably CPi and AltLegal

Ten years of docketing experience required, with at least five years of law firm intellectual property docketing experience

Exceptional attention to detail, proven decision-making skills and ability to recommend appropriate decisions

Ability to communicate in a professional manner with all levels of the organization

Ability to learn new tasks quickly and work independently or as a part of a team

Ability to maintain confidentiality

Ability to organize and prioritize work, handle multiple projects and meet deadlines

Proficient in Microsoft Outlook, Word and Excel

Must be able to perform all essential duties

High School Diploma required