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Troutman Pepper · 1 month ago

IP Services Assistant

Pittsburgh

Full-time

Hybrid

Entry Level

$50K/yr - $70K/yr

2+ years exp

Troutman Pepper is a law firm committed to employee support and advancement. The Health Care & Life Sciences IP Services Assistant will assist the HCLS IP practice group with various tasks, ensuring productivity and compliance with established policies.

Law Practice

Comp. & Benefits

Responsibilities

Carries out routine tasks on a day-to-day basis in relation to assigned duties in accordance with established firm and client guidelines

Responsible for maintaining and prioritizing work on a daily basis and communicating if unable to meet daily responsibilities

Create and maintain electronic worksheets to assist paralegals and/or attorneys in managing client requirements as needed

Build skills to efficiently and effectively utilize USPTO and other related government agency electronic resources effectively

May assist with reviewing advertising and marketing materials for proper trademark usage and accuracy of marketing claims and sufficiency of corresponding substantiation

May assist with preparing and filing trademark applications, statements of use, extensions of time, amendments to allege use, Section 8 & 15 declarations, and other filings with the USPTO under paralegal and/or attorney supervision

May assist with preparing and managing the recordation of assignments and name changes in the U.S. and internationally under paralegal and/or attorney supervision

May assist with acting upon client instructions, including confirmation and/or draft response to client inquiries related to US, WIPO and foreign applications

Maintain the firm’s official file utilizing the document management system

Demonstrate good teamwork skills within and among practice groups, offices, and firm to facilitate efficient delivery of legal work

Willingness and flexibility to work closely with all attorneys and staff as needed

Track and record client-billable time as required meeting minimum billable hour requirements. This position has an annual billing requirement of 750 hours

Qualification

Trademark prosecutionMicrosoft Office ProductsDocument management systemOrganizational practicesInterpersonal skills

Required

Carries out routine tasks on a day-to-day basis in relation to assigned duties in accordance with established firm and client guidelines

Responsible for maintaining and prioritizing work on a daily basis and communicating if unable to meet daily responsibilities

Create and maintain electronic worksheets to assist paralegals and/or attorneys in managing client requirements as needed

Build skills to efficiently and effectively utilize USPTO and other related government agency electronic resources effectively

May assist with reviewing advertising and marketing materials for proper trademark usage and accuracy of marketing claims and sufficiency of corresponding substantiation

May assist with preparing and managing the recordation of assignments and name changes in the U.S. and internationally under paralegal and/or attorney supervision

May assist with acting upon client instructions, including confirmation and/or draft response to client inquiries related to US, WIPO and foreign applications

Maintain the firm's official file utilizing the document management system

Demonstrate good teamwork skills within and among practice groups, offices, and firm to facilitate efficient delivery of legal work

Willingness and flexibility to work closely with all attorneys and staff as needed

Track and record client-billable time as required meeting minimum billable hour requirements. This position has an annual billing requirement of 750 hours

Applies knowledge of effective administrative and organizational practices

Focuses on enhancing and applying existing trademark procedures and protocols

Displays interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact

Ability to work under supervision and independently in a hybrid, and in-office setting

Ability to effectively perform within defined guidelines or policies

Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes

Ability to work under pressure while producing a high volume of information with attention to detail

Willingness and ability to accept changing assignments and priorities

Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence

Ability to identify issues and problems and to aide with implementation of solutions

Ability to exchange straightforward information, ask questions and follow up to ensure understanding

Displays ability to follow instructions to utilize various online electronic filings with government agencies and to maintain worksheets for clients and attorney team

Displays ability to follow instructions to search various websites to locate information in order to communicate with clients or maintain accurate information in the various software applications associated with IP

Ability to provide quality client service to both internal and external clients effectively and professionally

Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word, One Note)

Ability to retrieve and carry items weighing less than 25 pounds

Associates or Bachelor's degree and/or any combination of specialized training, education and experience that demonstrates the ability to perform the duties of the position