California Polytechnic State University-San Luis Obispo ยท 1 month ago
Emergency Hire - Accounting Technician II - Payment Services
SLO Area
Full-time
Onsite
Mid Level
$23.29/hr - $25.71/hr
3+ years expCalifornia Polytechnic State University-San Luis Obispo is a renowned public university known for its Learn by Doing pedagogy. They are seeking an Accounting Technician II for Payment Services, responsible for processing various disbursement requests, creating vouchers, auditing statements, and ensuring compliance with financial obligations and internal controls.
Higher Education
No H1B
Responsibilities
Receive and analyze daily, a variety of disbursement request forms that include:
Reimbursement Forms
Vendor Payment Forms
Travel Advance requests
Travel Claims
Guest Lecturer Forms
Vendor Invoices
Create Vouchers in CSUBUY
Perform CSUBUY AP Reviews
Audit ProCard statements
Ensure consistency with established business processes for Payment Services and Procure-to-Pay processes and technologies, such as, but not limited to: Perceptive Content workflow (ImageNow), PeopleSoft, Jaggaer (CSUBUY), and Adobe Sign:
Simultaneously work on different processes for same payment type
Import voucher data from a variety of different vendors using the voucher upload process
Ensure financial obligations for assigned vendors are paid in a timely manner
Ensure that internal control procedures such as proper approvals are consistently followed in accordance with campus and CSU policy
Ensure invoices are processed in accordance with Federal and State tax guidelines
Review invoices to confirm freight and sales tax are charged appropriately
Promptly address any system errors that are preventing timely payment of invoices. For example, match rule errors that are the result of a department failing to 'receive goods'
Communicate Accounts Payable data to other areas within finance, as necessary
Qualification
Required
Receive and analyze daily, a variety of disbursement request forms that include: Reimbursement Forms, Vendor Payment Forms, Travel Advance requests, Travel Claims, Guest Lecturer Forms, Vendor Invoices
Create Vouchers in CSUBUY
Perform CSUBUY AP Reviews
Audit ProCard statements
Ensure consistency with established business processes for Payment Services and Procure-to-Pay processes and technologies, such as, but not limited to: Perceptive Content workflow (ImageNow), PeopleSoft, Jaggaer (CSUBUY), and Adobe Sign
Simultaneously work on different processes for same payment type
Import voucher data from a variety of different vendors using the voucher upload process
Ensure financial obligations for assigned vendors are paid in a timely manner
Ensure that internal control procedures such as proper approvals are consistently followed in accordance with campus and CSU policy
Ensure invoices are processed in accordance with Federal and State tax guidelines
Review invoices to confirm freight and sales tax are charged appropriately
Promptly address any system errors that are preventing timely payment of invoices
Communicate Accounts Payable data to other areas within finance, as necessary
Equivalent to three years of general office, clerical or financial record-keeping experience
Benefits
Health, dental and vision insurance
Retirement participation in the Public Employees' Retirement System
Educational benefits for eligible employees
Company
California Polytechnic State University-San Luis Obispo
Founded in 1901, California Polytechnic State University (Cal Poly) is one of five comprehensive polytechnic universities in the U.S.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Christina Diaz
Executive Assistant, Office of the Vice President, University Development & Foundation CEO
Megan Miyamoto
Chief Marketing Officer of the Cal Poly Marching Band
Recent News
Providence Business News
2025-01-14
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